Director of Purchasing

Job Title

Director of Purchasing

Americus, Georgia

This position is responsible for managing the operations of the Purchasing department, ensuring compliance with federal, state, and university procurement laws and policies, and delivering maximum value for all University expenditures.

• Manages Purchasing department staff and operations (60%)
  • Ensures appropriate and consistent interpretation of and compliance with all applicable procurement laws, regulations, policies and procedures.
  • Responsible for the procurement of goods, services, and projects to secure maximum value for expenditures.
  • Performs administrative and managerial functions necessary to plan, implement, review, and control the department’s operations, supporting the University’s policies and strategic plan.
  • Oversees competitive bid processes (RFQ, RFI, and RFP).
  • Manages/executes purchases within delegated authority and guidelines, including high dollar value and/or highly complex purchases.
  • Reviews purchase requisitions and authorizes procurement contracts, purchase orders, and related documents.
  • Reviews university contracts and oversees annual contract renewals and amendments.
  • Prepares and submits reports to the Georgia Department of Administrative Services, Board of Regents, Georgia Department of Audits, and other internal and external entities as required.
  • Coordinates projects for items and services.
  • Reviews and updates purchasing policies and P‑Card policies.
  • Controls department spending to maintain the budget.
• Manages P‑Card Program (20%)
  • Develops and facilitates P‑Card training programs.
  • Monitors P‑Card activity, ensuring compliance with policies and procedures, investigates unusual patterns, and analyzes expenditures.
  • Creates, modifies, suspends, and/or cancels cardholder accounts as needed.
  • Performs annual P‑Card self‑assessment as required by DOAS.
• Administers Public Works Contracts (15%)
  • Oversees the competitive bid process as bid officer.
  • Issues Public Works contracts, notices of intent, and notices to proceed.
  • Ensures timely processing of pay requests.
• Other duties as assigned (5%).

• Bachelor’s degree in a related area or an equivalent combination of education, training, and experience.
• Three or more years of related experience.

• Knowledge of the Georgia Procurement Manual.
• Knowledge of State of Georgia and University System of Georgia policies and procedures as they relate to purchasing and contracting.
• Knowledge of accounting and budgeting.
• Computer operation skills.
• Interpersonal communication skills.

• Work is primarily performed while sitting at a desk; may intermittently sit, stand, or stoop.
• Frequent light lifting and use of tools or equipment requiring dexterity.
• Work may occur in offices, libraries, computer rooms, classrooms, workrooms, and construction areas.

Georgia Southwestern State University is an equal‑opportunity employer. The University is committed to precluding discrimination in all employment practices. Applicants are evaluated solely on qualifications and experience.