Sales support and Administration; Przetargi – Polish market

Are you an administrative or sales support professional who thrives under deadlines? Do you have a calm and confident demeanor, and the attention to details needed to navigate public procurement documents and price lists? If you would like to work in an international environment, with the mission of improving access to high-quality healthcare, you might be the one we are looking for!

• Actively collaborate with colleagues from different internal departments based at our European office, as well as the Sales team based in Poland, to ensure efficient tender execution and achievement of departmental objectives
• Manage incoming and outgoing communication in a timely and professional way, via email, phone and post, to make sure all requests are answered within the provided deadline (often between 2 and 6 working days)
• Monitor relevant business opportunities across healthcare procurement portals as well as notifications received via email, identify product specifications requirements and share such requirements to the sales and management teams
• Read and understand tender instructions and plan the offer submission in accordance with the procedure and timeline, using approved content and templates and occasionally creating new documentation
• Prepare and ship product samples and submit the tender documentation via the healthcare procurement portal chosen by the hospital within the deadline
• Timely notify any obstacles in the process to the Senior or Team Leader
• Maintain accurate documentation and price lists in SAP, and inform customers of any price and product changes
• Process sales reports in excel to monitor and track the supply of our products to our customers

• Ideally a bachelor’s degree level
• Ideally 2 years of working experience in a sales support or administrative role
• Excellent and formal communication skills in Polish, both in speaking and writing, including good understanding of legal language
• Excellent oral and written communication skills in English
• Good knowledge of MS Office, including Excel, and Windows-based computer applications

• 1 year contract initially, with the intention to offer permanent afterwards
• An international working environment, fueled by respect and a healthy work-life balance tailored to the business and team member’s needs
• 27 paid vacation days (based on full-time contract) with option to purchase five additional days
• This is mainly an on-site role with hybrid options
• Commuting allowance of €0,23/km or full coverage of public transportation costs
• A wide variety of internal trainings and development possibilities and a tuition program for external trainings
• The opportunity to proactively work on your vitality and fitness
• State-of-the-art facilities, including green areas, in-house restaurant and gym
• Additional benefits, such as:
  • Attractive pension scheme (your contribution at 4%, ours at 12%)
  • €50 net monthly health insurance contribution
  • Two (paid) days per year dedicated to volunteering activities
  • Several fun company events and meaningful initiatives organized throughout the year

Contact us via  or +31 (0).