Finance Assistant

As an essential member of the finance team, this position provides administrative support to the finance team and the data, analytics, and technology services (DATS) team.
Core Responsibilities include but are not limited to:

Coordinate calendars and schedule meetings for finance and DATS team members including preparing agendas, posting materials, and taking notes/meeting minutes.
Coordinate travel activities as requested - research options, submit travel requests, and make air, hotel, and rental car reservations.
Prepare professional development requisitions, expense reports, invoice payment requests, and other departmental forms as requested.
Prepare and coordinate the electronic imaging of documents.
Process incoming mail three times per week.
Assist with preparing various communications such as mailing receipts, pledge reminders, annual reports, and others.
Interact with vendors to track invoices, recurring expenses, software subscriptions, expirations, etc.
Assist with budget preparation, budget reporting, and reviews.
Provide coverage for the front desk receptionists as needed.

Qualifications
Education & Work Experience

High school graduate or GED.
3 years of administrative experience required. Education may be substituted for years of work experience.

Desired Skills & Experience

Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Ability to work independently and as part of a team. Must be adaptable, flexible, and self-directed.
Proficiency with Microsoft Office Suite and ability to learn new software.
Must be able to handle several activities simultaneously with attention to detail and adherence to deadlines and accuracy.
Must adhere to strict confidentiality standards.
Creativity, patience, a sense of humor and a belief in our organizational mission of:
Aligning donor passion and generosity to advance Iowa State University's land grant ideals

Travel:
None
FLSA Status:
Non-exempt

Location:

Ames, IA; potentially hybrid
For additional information, visit the following pages:

Iowa State University Foundation

Benefits Package Information

Iowa State University