Iowa State University Foundation | Finance Assistant

Overview

As an essential member of the finance team, this position provides administrative support to the finance team and the data, analytics, and technology services (DATS) team.

• Coordinate calendars and schedule meetings for finance and DATS team members including preparing agendas, posting materials, and taking notes/meeting minutes.
• Coordinate travel activities as requested – research options, submit travel requests, and make air, hotel, and rental car reservations.
• Prepare professional development requisitions, expense reports, invoice payment requests, and other departmental forms as requested.
• Prepare and coordinate the electronic imaging of documents.
• Process incoming mail three times per week.
• Assist with preparing various communications such as mailing receipts, pledge reminders, annual reports, and others.
• Interact with vendors to track invoices, recurring expenses, software subscriptions, expirations, etc.
• Assist with budget preparation, budget reporting, and reviews.
• Provide coverage for the front desk receptionists as needed.

Education & Work Experience

• High school graduate or GED.
• 3 years of administrative experience required. Education may be substituted for years of work experience.

Desired Skills & Experience

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Ability to work independently and as part of a team. Must be adaptable, flexible, and self-directed.
• Proficiency with Microsoft Office Suite and ability to learn new software.
• Must be able to handle several activities simultaneously with attention to detail and adherence to deadlines and accuracy.
• Must adhere to strict confidentiality standards.
• Creativity, patience, a sense of humor and a belief in our organizational mission of:
  Aligning donor passion and generosity to advance Iowa State University’s land grant ideals

Travel: None

FLSA Status: Non-exempt

Location: Ames, IA; potentially hybrid

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Equal Opportunity Employer
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