Dealership Admin Assistant

Job Summary

Position:
Dealership Admin Assistant at L0652 Iowa Finance Center. Supports financial processing and control efforts. Reports to Business Manager. In-person location at dealership, Monday‑Friday 8:30am‑5pm. Pay: $17–$19/hr.

• Provide administrative support to the dealership office, managers, and accounting team.
• Maintain organized filing systems (deal jackets, contracts, inventory records, etc.).
• Handle basic customer service issues and elevate when needed.
• Check in titles – receive (in mail), document receipt in internal data warehouse, distribute title documentation.
• Review deal jackets for accuracy, ensuring all paperwork (contracts, financing, DMV docs) is complete.
• Perform data entry for vehicle sales, service tickets, and customer information.
• Assist with scheduling (meetings, interviews, service appointments).
• Assist with preparation of paperwork of sales transactions.
• Route invoices for processing.
• Help with accounts payable/receivable tasks (invoicing, receipts, basic reconciliations).
• Complete other projects as assigned.

• Sense of urgency.
• Excellent communication.
• Strong attention to detail (critical for deals and DMV work).
• Time management and ability to prioritize work.
• General familiarity with office equipment and MS Office Suite.
• General knowledge of computers.
• Prior office experience preferred, but not required.
• High school graduate or equivalent; 18 years or older required.

• Does the right thing, takes action and adapts to change.
• Self‑motivates, believes in accountability, focuses on results, makes plans and follows through.
• Believes in humility, shares best practices, desires to keep learning, measures performance and adapts to improve results.
• Thrives on a team, stays positive, lives our values.

• Medical, Dental and Vision Plans.
• Paid Holidays & PTO.
• Short and Long‑Term Disability.
• Paid Life Insurance.
• 401(k) Retirement Plan.
• Employee Stock Purchase Plan.
• Lithia Learning Center.
• Vehicle Purchase Discounts.
• Wellness Programs.

Up to 1/3 of time: standing, walking, lifting up to 25 pounds. Up to 2/3 of time: sitting, kneeling, reaching, talking, hearing.

Reasonable accommodations may be made to enable individuals to perform the essential functions.

We are a drug free workplace. We are committed to equal employment opportunity (regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status). We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

NOTE:

This is not necessarily an exhaustive list of responsibilities, skills, or working conditions associated with the job. While this list is intended to be an accurate reflection of the current job, the company reserves the right to revise the functions and duties of the job or to require that additional or different tasks be performed.