Administrative Assistant to Assistant Principal

Position: Administrative Assistant to the Assistant Principal
Amherst-Pelham Regional School District

Job Description

Position:
Administrative Assistant to the Assistant Principal

Grade:
Clerical Grade G

Work Year:
School Year (10 months)

Reports to:

Assistant Principal

Position Overview

The Administrative Assistant to the Assistant Principal provides high-level clerical and organizational support to ensure the effective functioning of the Assistant Principal's office. The position requires discretion, initiative, strong organizational skills, and the ability to manage multiple priorities while maintaining confidentiality.

Key Responsibilities

* MCAS Coordination (ARHS & ARMS):

Support administration of state-mandated MCAS testing at Amherst Regional High School and Amherst Regional Middle School, including scheduling, materials organization, and communication with staff.

* 504 Team Scheduling:

Coordinate and schedule 504 Plan team meetings in collaboration with Assistant Principals, counselors, and families. Maintain accurate records and meeting documentation.

* Registrar Support:

Provide additional assistance to the Registrar, as directed by the supervisor, which may include tasks such as progress report generation, grade storage, and supporting the accuracy of student academic records on an as-needed basis.

* Para educator Scheduling & Coverage:

Support daily scheduling of para educators; arrange coverage during staff absences in collaboration with the Assistant Principal.

* Scholarship & Award Management:

Oversee the administration of the Koplik Certificate of Mastery and John & Abigail Adams Scholarships. Assist with underclass award processes including scheduling, communication, and documentation.

* Office & Administrative Support:

Provide clerical assistance including correspondence, filing, data entry, and maintaining calendars for the Assistant Principal.

Serve as a point of contact for staff, students, and families regarding scheduling, policies, and events.

* Other Duties as Assigned

Qualifications

* High school diploma or equivalent required; associate's degree preferred.

* Prior experience in a school or educational office setting strongly preferred.

* Demonstrated organizational skills and ability to manage complex scheduling.

* Proficiency with Microsoft Office, Google Workspace, and student information systems (e.g., Power School).

* Strong interpersonal and communication skills.

* Ability to handle confidential information with discretion.

* Ability to work independently and collaboratively in a fast-paced school environment.

Work Conditions

* School year position aligned to the academic calendar.

* 37.5 hours per week, Monday-Friday (schedule determined by school administration).

* Some additional hours may be required during peak testing or reporting periods.

Evaluation

Performance will be evaluated annually by the Assistant Principal in accordance with district policy and clerical evaluation procedures as outlined in the CBA.