Academic Department Coordinator (Film & Media Studies, Education Studies, & Special Projects

Academic Department Coordinator (Film & Media Studies, Education Studies, & Special Projects)

Amherst College invites applications for the Academic Department Coordinator (Film & Media Studies, Education Studies, & Special Projects) position. The Academic Department Coordinator (Film & Media Studies, Education Studies, & Special Projects) is full-time during the academic year and part-time (3 hours per week) over the summer. The expected salary range for this job opportunity is: $27 - $30 per hour.

Provides comprehensive administrative support for Film and Media Studies (FAMS), Education Studies (EDST), and Special Projects. This is a 40-hour-per-week position during the academic year (42 weeks a year) and a three-hour-per-week position during the summer (10 weeks). Performs a wide range of detail-oriented tasks in a fast-moving environment. The administrative support areas include the following: support for the chair in carrying out program business;

curricular support; event management; budget support, financial transactions, and student employment coordination; communications and office management. Serves as the first point of contact for two programs on campus and is required to work on campus four days a week when classes are in session. This position calls for a proactive, adaptable individual who can assist with all ADC tasks across multiple disciplines and work collaboratively with diverse groups of colleagues.

Summary of Responsibilities:

Faculty Support

• Attend program meetings and support the chair in preparing relevant materials
• Handle clerical, ordering, and scheduling tasks for the program

Curricular Support

• Update course information in the Course Catalog, CPI, and Workday
• Assist with course logistics
• Assist with majors' records
• Communicate between the program and the registrar's office regarding courses, majors, graduating seniors, and other academic matters
• Coordinate majors' annual prizes and fellowships

Event Management

• Coordinate honoraria, travel reimbursements, ground transportation, and accommodations for guest speakers
• Coordinate venues, receptions, and publicity for all events

Budget Support, Financial Transactions, and Student Employment

• Administer and track expenses for program and gift accounts; reconcile monthly expenses; and monitor balances in Workday
• Process purchase orders, invoices, and reimbursements
• Create budgets in collaboration with the program chair and director of academic finance
• Coordinate and maintain student employment

Communications and Office Management

• Maintain program website and electronic files
• Scheduling and stocking of supplies in program common space(s)
• Serve as the liaison between the program and students, faculty, and staff across campus, and the wider community

Qualifications:

Required

• High School Diploma or equivalent
• 1 to 3 years of related experience
• Strong written and verbal communication, interpersonal, time-management, organizational and customer-service skills
• Ability to take initiative, work independently, and work collaboratively
• Demonstrated high level of attention to detail
• Sensitivity to issues of confidentiality
• Familiarity with Google Workspace and/or Microsoft Office (or similar platforms)
• Experience working collaboratively with a diverse community
• Successful completion of required reference and background checks
• An acceptable criminal offender records information (CORI) check

Preferred

• Associate's degree
• Three years or more of related experience at a higher education institution
• Experience working with Workday or other ERP software

Interested candidates are asked to submit a resume and cover letter online. Review of applications will begin immediately and will continue until the position is filled. Amherst College is committed to an inclusive hiring process and will provide reasonable accommodations for candidates throughout the application and interview process upon request.