Admin Asst II-Transportation & Facilities

Amherst-Pelham Regional School District – Amherst, Massachusetts. Open in Google Maps. Amherst Regional Middle School – Amherst, Massachusetts. Open in Google Maps. Amherst Public School District – Amherst, Massachusetts. Open in Google Maps.

Job : 5944496

Final date to receive applications: Posted until filled

Posted: Sep 29, 2026 12:00 AM (UTC)

Starting Date: Immediately

Interested candidates must apply online through the ARPS Career Site:

ADMINISTRATIVE ASSISTANT II

Transportation / Facilities Department

The Administrative Assistant II performs and initiates varied clerical and analytical duties requiring the exercise of independent judgment and confidentiality. Responsibilities span all areas of transportation, security, receptionist, scheduling, and maintenance operations. Work is performed independently or under the general supervision of the Director of Facilities and the Transportation & Maintenance Coordinators. This position carries a broad portfolio of responsibilities, many of which require close attention to detail.

This is a Unit B, Full-Year position in the Amherst-Pelham Educators’ Association (APEA).

• Education:
  
  High school diploma or equivalent.
• Experience:
  
  3–5 consecutive years of similar work experience, including 2–3 years as an administrative assistant to a Director-level position or above.
• Licensure:
  Valid Massachusetts Driver’s License.
• Technical Knowledge:
  Understanding of vehicle maintenance and repair. Demonstrated computer literacy, including proficiency in Word, Excel, and photo and email programs.
• Communication:
  Clear and responsive written and verbal communication skills, with the ability to overcome communication barriers.
• Teamwork:
  Ability to work as a team player with individuals at all levels, maintaining a positive and supportive attitude. Ability to work independently in a fast-paced, multi-functional office, paying attention to detail while exercising sound judgment and confidentiality in situations such as dispatching during emergencies or crises while coordinating with seven school offices and the Amherst Police and Fire Departments.
• Initiative:
  Ability to support administration and/or take independent action with a high degree of initiative when solving complex problems such as bus accidents, out-of-town breakdowns, emergency early releases, boiler malfunctions, electrical problems, and plumbing failures.
• Transportation Knowledge: 3–5 years of background in transportation, including knowledge of local streets and hazards.
• Adaptability:
  Willingness and ability to independently learn new programs and software.

• Knowledge of, or experience with, Versa Trans RP transportation software, Power School student database software, Velocity security software, Sherpa work order software, and Aesop and Veri Time attendance software.
• Bilingual and bicultural candidates are encouraged to apply.

• Primary dispatcher for Transportation and Maintenance, covering bus and van routes, drivers, and maintenance technicians.
• Ensure office coverage of phones and radios throughout the workday.
• Multi-task with phones, radios, computer data, and walk-ins, switching priorities at a rapid pace to assist school offices and drivers with emergency situations.

• Update and maintain the Transportation student phone list, Power School student transportation fields, Emergency Student List, and Student Alert Cards for buses at all schools.
• Prepare and disseminate bus and van run information to other school departments.

• Prepare and maintain the calendar for field trip distribution for all schools.
• Coordinate the bus schedule calendar…