Program Coordinator

Title: Program Coordinator

Executive Area: Academic Affairs

College/School/MBU: Management

Department: Dean - Isenberg School

Work Location: Amherst

Schedule: Full time

Work Arrangement: Hybrid

Under the direct supervision of the Director of Operations, Isenberg School of Management, the Program Coordinator will use analytics and a data‑driven processes to efficiently allocate academic space amongst competing priorities and manage the scheduling process of all undergraduate program‑related activities within the Isenberg School of Management. The Program Coordinator will assist with logistical support, event planning and execution, management and coordination of all student group‑related activities and requests.

Academic Program Support

• Utilizing analytics and data‑informed decision making, manage the utilization of academic program spaces and classrooms amongst competing priorities.
• Manage all classroom scheduling for the 7 ISOM departments for regularly‑scheduled classes by liaising with the Registrar, Academic Advising, New Students Orientation, Admissions, Undergraduate Student Programs, and University Without Walls (UWW).
• Schedule exams, exam review sessions, and make‑up classes for Isenberg departments allocating space on an ever‑more efficient basis.
• Schedule rooms and space for special events, student club meetings, department speakers, and other similar events. Utilize analytics in coordination with Isenberg metrics to determine capacity needs for events.
• Meet regularly with department chairs, associate department chairs, and undergraduate program directors to understand existing and future space requirements and special pedagogical needs of the faculty.
• Anticipate conflicts and resource shortfalls and work with the Director of Operations to address space constraint or allocation issues. Negotiate directly with department chairs and program directors to resolve space conflicts.
• Manage and evaluate enrollments and class scheduling for the Business Minor Summer and the Isenberg Undergraduate Division of Continuing Education programs.
• Working with department chairs, identify appropriate faculty to staff minor courses and BBA online/hybrid courses through UWW.
• Ensure faculty deployed to minor and UWW courses are appropriately compensated if courses are taught off‑load.
• Schedule space and ensure pedagogical requirements of the faculty are met for hybrid/multi‑modal courses at remote locations and especially the Mt. Ida Campus.
• Work with financial staff in Office of Continuing Education and the Isenberg School to ensure that appropriate compensation is paid to faculty for courses taught.
• Assist in the awarding of Isenberg scholarships and work in an advisory capacity to those academic departments that award their own department‑specific scholarships.
• Ensure compliance with gift agreements and applicable University policies.
• Participate in departmental, leadership, and institutional meetings, committees, and functions as necessary and appropriate.

Event Planning

• Responsible for the planning and coordination of Undergraduate Program events including but not limited to:
  Isenberg Senior Celebration, Senior Barbecue, Isenberg and University open houses, Women of Isenberg Annual Conference, New Student Orientation.
• Oversee the selection, ordering, and sale of Isenberg‑branded items at special events.

Student Clubs

• Act as the single point‑of‑contact for all student organization requests and programs.
• Assist clubs in obtaining space, special permissions and, where appropriate, funding for club‑run events and activities.
• Maintain an accurate listing of Isenberg student‑run organizations, their faculty mentor or advisor and assist clubs in attaining and maintaining RSO status.

International Programs

• Assist with the planning and execution of all Isenberg‑led international student experiences.

Other Functions

Execute special projects as needed to support the Assistant Dean and the Associate Dean for Undergraduate Programs, and the mission of the Undergraduate Programs Office.

• Bachelor’s degree required with 2–3 years of administrative experience; preferably in academic…