Assistant Director of Facilities

Assistant Director of Facilities (Libraries)

Executive Area: Academic Affairs

College/School/MBU: Other Academic Units

Department: Library
-Admin Services

Work Location: Amherst

Schedule: Full Time

Work Arrangement: Onsite

The Libraries Facilities Manager is responsible for the comprehensive management of facilities operations across the W.E.B. Du Bois Library and the Science & Engineering Library. The position oversees the planning, coordination, and implementation of construction and capital improvement projects in partnership with Physical Plant Services, and serves as the primary point of contact for building emergencies, maintenance issues, and operational disruptions on a 24‑hour basis.

The Libraries Facilities Manager also provides direct oversight of the Libraries Mailroom and Courier Service, including management of the Libraries fleet vehicle.

• Provide operational oversight and administration of library facilities. Ensure building and spaces are operational and accessible to meet logistic needs for the Science & Engineering and W.E.B. DuBois Libraries.
• Conduct building inspections to determine extent of maintenance or repairs needed, and the status of custodial work standards. Report and track all unsafe building conditions to Facilities, UMPD, and/or Environmental Health and Safety, as appropriate.
• Manage security and access systems for the Libraries including key access, electronic access, and security cameras. Monitor the Libraries Incident Report system for building maintenance and security/safety issues.
• Update the Dean of Libraries and senior staff on project progress, challenges and key decisions in a timely manner. Support and lead facility related sustainability initiatives at the Libraries. Establish short‑, mid‑ and long‑term library facilities and space plans in alignment with the Dean’s vision for the future.
• Serve as the Libraries contact for any construction or renovation projects and oversee building remodels, repairs, and upgrades. Work with partners to support their space initiatives within the library.
• Supervise staff and student workers, including conducting regularly scheduled one‑on‑one and staff meetings, administering annual performance reviews, providing ongoing coaching and feedback, addressing performance or disciplinary matters as needed, and ensuring accurate and timely completion of payroll and timekeeping records.
• Lead facility related safety and emergency preparedness, coordinating planning efforts and serving as the primary liaison to campus partners, including UMPD, Physical Plant, and Environmental Health & Safety. Collaborate with the Robert S. Cox Special Collections & University Archives to develop and maintain disaster preparedness protocols that ensure the protection and recovery of the Libraries’ collections in the event of an emergency.
• Serve on Libraries Disaster Response and Recovery Team to develop and plan responses to emergencies and disasters. In the event of an emergency, coordinate a work crew of library staff and volunteers to aid in the assessment and response, including oversight for the delivery and installation of supplies and equipment to assist in the Libraries’ response.
• Communicate regularly with Libraries staff and partner units about building‑related issues, projects, and campus‑wide safety, construction, and facilities issues that may affect students, staff, faculty, and visitors.
• Available for 24‑hour, 7‑day on‑call response to building emergencies and off‑hours operational situations.

• Audit and monitor inventory, equipment and compliance with internal standards and external regulatory guidelines based on comprehensive knowledge and understanding of University policies and procedures as well as Library standards.
• Maintain record‑keeping of project documents such as floor plans, schedules, vendor contracts and compliance records.
• Prepare written reports, memos and presentations for administrative use.
• Serve on multiple library committees to consult on facility usage and logistics to ensure activities support staff and student success.
• Perform other duties as assigned.

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