Facilities Manager

Title

Assistant Director of Facilities (Libraries)

Academic Affairs

Other Academic Units

Library
-Admin Services

Amherst

Full Time

Onsite

The Libraries Facilities Manager is responsible for the comprehensive management of facilities operations across the W.E.B. Du Bois Library and the Science & Engineering Library. The position oversees the planning, coordination, and implementation of construction and capital improvement projects in partnership with Physical Plant Services, and serves as the primary point of contact for building emergencies, maintenance issues, and operational disruptions on a 24‑hour basis.

The Libraries Facilities Manager also provides direct oversight of the Libraries Mailroom and Courier Service, including management of the Libraries fleet vehicle.

• Provide operational oversight and administration of library facilities; ensure building spaces are operational and accessible to meet logistic needs for the Science & Engineering and W.E.B. Du Bois Libraries.
• Conduct building inspections to determine maintenance or repair needs and assess custodial work standards; report and track unsafe building conditions to Facilities, UMPD, and/or Environmental Health and Safety.
• Manage security and access systems for the Libraries, including key access, electronic access, and security cameras; monitor the Incident Report system for maintenance and safety issues.
• Update the Dean of Libraries and senior staff on project progress, challenges, and key decisions in a timely manner; support and lead facility-related sustainability initiatives.
• Establish short‑, mid‑, and long‑term library facilities and space plans aligned with the Dean’s vision.
• Serve as the Libraries contact for construction or renovation projects, oversee building remodels, repairs, and upgrades; collaborate with partners to support their space initiatives.
• Supervise staff and student workers, conduct regular one‑on‑one and staff meetings, administer annual performance reviews, provide coaching and feedback, address performance or disciplinary matters, and ensure accurate payroll and timekeeping.
• Lead facility‑related safety and emergency preparedness, coordinating planning with campus partners such as UMPD, Physical Plant, and Environmental Health & Safety; collaborate with the Cox Special Collections & University Archives to develop disaster preparedness protocols.
• Serve on the Libraries Disaster Response and Recovery Team; plan and execute responses to emergencies, coordinate a work crew of staff and volunteers, and oversee delivery of supplies and equipment.
• Communicate regularly with Libraries staff and partner units about building‑related issues, projects, and campus‑wide safety, construction, and facilities matters that may affect students, staff, faculty, and visitors.
• Be available for 24‑hour, 7‑day on‑call response to building emergencies and off‑hours operational situations.

• Audit and monitor inventory, equipment, and compliance with internal standards and external regulatory guidelines.
• Maintain recordkeeping of project documents, including floor plans, schedules, vendor contracts, and compliance records.
• Prepare written reports, memos, and presentations for administrative use.
• Serve on multiple library committees to consult on facility usage and logistics, ensuring activities support staff and student success.
• Perform other duties as assigned.

• Bachelor’s degree in a related field with a minimum of three (5) years of experience in facilities coordination or operations; or an Associate’s degree with a minimum of seven (5) years of equivalent experience.
• Demonstrated experience leading, coordinating, or supervising the work of others.
• Working knowledge of building systems, trades, and maintenance sufficient to communicate with contractors, vendors, and Physical Plant staff, and to translate technical issues for non‑technical stakeholders.
• Demonstrated ability to manage multiple concurrent projects and competing priorities with strong organizational and follow‑through skills.
• Ability to exercise…