Warehouse Administrative Assistant

Role Summary

Administrative Assistant I provides clerical and administrative support to one or more managers/departments within Shared Services or a Region.

• Performs general clerical duties including, but not limited to, filing, mailing, faxing, photocopying, typing.
  • Types correspondence
  • Maintains hard and electronic files
  • Handles materials and documents in a professional and discreet manner
  • Pulls reports, bid bonds, preconstruction documents, etc.
  • Codes and tracks invoices
• May assist with timekeeping, payroll, and/or HR functions
• May schedule appointments and update calendars for manager(s) within area of responsibility
  • May assist with coordination of travel arrangements for manager(s)
  • May set‑up and coordinate meetings and conferences
• Answers phone(s) promptly and in a professional manner
• May order and maintain office supplies for assigned area of responsibility (e.g., kitchen and bathroom supplies)
• May assist with activities related to co‑worker recognition/appreciation such as ordering event tickets or flowers, sending cards, etc.

• High School diploma or equivalent or 2 years related experience
• Proficient with Microsoft software programs such as Word, Excel, Outlook, and Power Point

• Ability to write reports, business correspondence, and procedures
• Ability to listen to and read and comprehend instructions; ability to read and comprehend correspondence and memos
• Strong writing and verbal skills
• Ability to effectively respond to questions in one‑on‑one and small group situations with co‑workers and clients
• Ability to calculate mathematical figures using addition, subtraction, multiplication and division and apply concepts such as fractions and percentages
• Must possess strong customer service skills
• Must be willing to work with others and be a part of a team
• Good listening skills
• Must be able to prioritize work and utilize strong organizational skills
• Ability to maintain confidentiality
• Ability to solve practical problems using existing processes and procedures
• Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form
• Ability to define problems, collect information, establish facts, and draw valid conclusions

Baker is an EOE Disability/Veterans Employer.

Applicants with physical and/or mental disabilities who require a reasonable accommodation for any or part of the application process may make their requests known by emailing hrtech or calling and asking for HR.