Technical Officer

Technical Officer

Full-time

AEST (Australian Eastern Standard Time)

This role is responsible for the coordination and reporting of technical project deliverables (drawings/documents) including monitoring of time frames, budgets, and quality output. Additional responsibilities include project compliance (i.e. legislation/client policies etc.), creation of technical documentation, and providing direction/oversight to document control and projects administration staff.

• Project Acknowledgement email to client (upon project award).
• Oversee job set up and costings requirements in relevant job management system.
• Assist with planning and scheduling project works.
• Liaise with Engineering Team to obtain status updates / progress on the completion of technical deliverables (drawings and documentation)
• Reporting on progress of technical deliverables to projects and engineering managers.
• Assist Projects and Engineering Managers to coordinate resources to ensure objectives are met.
• Monitoring and reporting on project’s team progress and efficiencies.
• Importing and review of labour (office hours) allocation from timesheets and comparison with project budgets for office and site-based services.
• Procurement and cost monitoring.
• Oversee invoicing activities including set-up of initial project billing schedules, milestone invoices, invoice readiness, review/creation of invoices (and supporting evidence) prior to client submission.
• Ensure compliance with legislative obligations where necessary.
• Manage Microsoft Teams including updates and creation / archiving of channels, tasks, registers, file sharing (document control channel) etc.
• Assist with the development / updating of project-specific reports and formal correspondence (i.e. letters / variations etc.).
• Creation of project documentation.
• Creation and oversight of document control activities including SDR requirements.
• Review contractual obligations and draft relevant sub-contractor agreement/s where required.
• Monitor and oversee procurement activities.
• Monitoring of WIP allocation as needed.
• Continue to update existing and implement new processes and procedures as required.

• Provide direction and instruction to project administration and document control personnel as required.
• Coordinate workload and allocate activities as required.
• Provide training for staff and monitor progress.

• Experience in project work
• Leadership skills and experience
• Strong interpersonal and communication skills
• Strategic thinking
• Strong problem-solving skills
• Proficient user of Microsoft Excel, Word, PowerPoint, and Outlook
• Ability to deal with pressure in a dynamic environment
• Strong organisational and time management skills with the ability to manage multiple priorities.
• Display a high-quality of personal appearance and conduct.
• Highly organised and strong attention to detail.
• Ability to communicate effectively with a variety of people.
• Ability to work independently as well as part of a team.
• Self-motivated and capable of communicating effectively with customers, suppliers, and staff.
• Particular focus on quality standards for internal and external deliverables.
• Always observe strict confidentiality, promoting the brand internally and externally by upholding all organisational values