Executive Assistant

Why Ryan?

• Competitive Compensation and Benefits
• Home Office Stipend
• Business Connectivity Reimbursement (Phone/Internet)
• Gym Membership or Equipment Reimbursement
• Linked In Learning Subscription
• Flexible Work Environment
• Tuition Reimbursement
• After One Year of Service
• Accelerated Career Path
• Award-Winning Culture & Community Outreach

The Executive Assistant – Level 2 (“Executive Assistant”) uses experience and professionalism to perform administrative duties for an individual, group, or department. This role may work for one or several department professionals, board members, division heads, officers, or managers and is a high‑level support role. The position’s primary focus is to provide outstanding administrative support, while representing the Firm in a professional and positive manner.

Daily tasks will be demanding and varied and should be handled with the utmost confidentiality. Successful Ryan team members embrace and live Ryan’s values of Pursue Excellence, Wired to Win, Generosity Matters, Build Trust and Integrity Always and will embody and demonstrate accountability.

• Acts as an extension of the Leader dealing with colleagues and clients in the utmost professional manner.
• Maintains communications (email, written, phone, and fax) while Leader is traveling.
• Maintains a positive attitude at all times and provides assistance when other Executive Assistants are unavailable; may mentor and train less‑experienced team members.
• Prepares reports, meeting minutes, and correspondence.
• Creates and edits documents, spreadsheets, and presentations.
• Manages schedules, arranges appointments and itineraries.
• Ensures meetings begin on time with prep material delivered in advance.
• Coordinated extensive follow‑up to ensure all meetings are calendared properly and effectively, utilizing the best use of the Leader’s time.
• Coordinates meetings, travel, conference calls, and completes expense reports.
• Answers telephone and transfers calls, takes accurate and concise messages.
• Organizes and prioritizes multiple tasks, completing them under strict time constraints.
• Manages daily correspondence and filing.
• Reads, sorts, and distributes incoming mail.
• Routes client documentation to ensure timely delivery to managers when client deadlines are involved.
• Handles and safeguards confidential and sensitive company and personal information.
• Identifies and works to improve internal processes and develops Firm policies as needed.
• Reviews and edits client‑related documentation.
• Maintains client and administrative filing procedures.
• Remains knowledgeable of business unit and corporate policies.
• Assists with other projects as needed.
• Performs advanced tasks under minimal supervision and other duties as assigned.

• High school diploma and 5+ years of experience acting as the Assistant to the practice management tier of a firm.
• Must possess strong grammatical and proofreading skills.
• Extensive experience dealing with making contacts of a sensitive, complex, and confidential nature.
• Valid driver’s license required and Notary Public preferred.
• Applicants must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States and with Ryan LLC (e.g., H1‑B visa, F‑1 visa (OPT), TN visa or any other non‑immigrant status).
• Advanced skills in Microsoft® Word, Excel, Access, PowerPoint, Outlook, and Internet navigation and research.
• Limited or no supervisory responsibilities.

Ryan offers outstanding opportunities to work in a dynamic, rapidly expanding tax services firm serving the world’s most respected Global 5000 companies. Our innovative work environment, accelerated growth path for high performers, competitive benefits package, and outstanding earning potential provide the most rewarding career experience available in the industry. Ryan employees are given the freedom to do their best work in the way they work best.

With a clear understanding of expectations and accountabilities, our employees are given ownership of their time and flexibility to meet the demands of their professional and personal lives.