Office Coordinator

Who We Are:
At Northland, we’re enablers of change, united by our journey to transform the energy sector into the foundation for a sustainable future.

Since our inception, we’ve been early movers in the energy industry, adopting new initiatives that pave the way for communities across the globe and helping forge their path towards a carbon-neutral landscape.

We’re a different kind of independent power producer. As developers, owners and operators who are at the forefront of the energy transition, we’re uniquely positioned to leave a lasting impact in the regions where we operate. We’ve expanded our business across Canada, the United States, Latin America, Europe and Asia to become a global leader, all by bringing together industry experts to find solutions with an entrepreneurial mindset.

While our work powers communities across the globe,
Northland is powered by our people.

Reporting to the Directors of the Amsterdam Office and supporting around 20 employees, the Office Coordinator will play a crucial role in maintaining the smooth operation of the day-to-day business and ensuring that the office functions efficiently and effectively.

The role is part time working 20 hours over 4 days per week.

The Office Coordinator is responsible for a range of tasks that contribute to the overall efficiency and productivity of the office, these include:

• Administrative Support: Handling a wide range of administrative tasks as requested, such as coordinating appointments and handling correspondence.
• Travel Assistance: Assist employees with all aspects of travel booking and act as the main office contact for the company travel provider.
• Event Organization: Organizing and coordinating company events and meetings, ensuring everything runs smoothly.
• Mail and Communication: Managing the general mailbox, phone number and incoming mail, ensuring timely distribution and response.
• Guest Relations: Creating a welcoming atmosphere for visitors and guests, greeting them, and ensuring their needs are met during their visit.
• Facility Management: Overseeing the maintenance and organization of the office space, including supplies, equipment, and general maintenance.
• Catering and Lunch Arrangements: Coordinating and organizing the ordering and setup of lunch and snacks for employees and guests.
• Document Management: Handling the preparation, distribution, and organization of various documents. This mainly involves assisting the legal team with organizing the document signing process.
• IT Support: Ensure the efficient operation of all IT processes, this includes cooperation with both internal and external IT support teams.
• Onboarding: Working closely with HR to onboard new employees, providing them with necessary information, access, and resources for a smooth transition into their new role.
• Landlord, Vendor and Supplier Coordination: Managing relationships with landlord, vendors and suppliers, ensuring the office has necessary supplies and services.
• General Team Support: Supporting all employees, addressing their queries, concerns, and needs and contributing to a positive work environment.

Who you are:

• Methodical and organised: You naturally work in a methodical way and relish the opportunity to add structure and order to your work. This will help with the competing priorities you will be managing.
• Collaborative: You build relationships easily and enjoy working as a team to get things done.
• Diligent: Your solid attention to detail will ensure that documentation is accurate and you follow up with others where needed to ensure outstanding information or actions are completed.
• Independent: Happy to work with minimal supervision. You know when you need to ask for help and are comfortable doing so.
• Discrete: Used to managing confidential or sensitive information.
• Flexible: You are agile in your approach to your work and can adapt to changing priorities in a fast-paced business.

Qualifications and experience:

• Previous experience in a similar role providing support to a busy team.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook, etc.).
• Excellent coordination and organizational skills.
• Excellent attention to detail.
• Able to demonstrate the ability to…