Document Controller

Fluence (Nasdaq: FLNC) is a global market leader delivering intelligent energy storage and optimization software for renewables and storage. Our solutions and operational services are helping to create a more resilient grid and unlock the full potential of renewable portfolios. With gigawatts of successful implementations across nearly 50 markets, we are transforming the way we power our world for a more sustainable future.

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The Document Controller is responsible for overseeing and managing all document control activities across projects or departments for the UK & Future Markets. The role ensures the accurate control, distribution, storage, and archiving of technical and non-technical documents in compliance with company procedures, contractual requirements, and industry standards. The Document Controller ensures consistent document management practices are maintained.

• Document Management & Control
  • Establish and maintain document control procedures and workflows.
  • Manage document numbering, revision control, and version tracking systems.
  • Ensure accurate registration, distribution, and filing of all project documentation.
  • Maintain document registers, logs, and tracking systems.
  • Oversee document transmittals and ensure proper documentation of exchanges.
• Electronic Document Management Systems (EDMS)
  • Administer and maintain the electronic document management system.
  • Ensure data integrity, security, and accessibility within the EDMS.
  • Monitor user access rights and system compliance.
  • Support system improvements and process automation initiatives.
• Compliance & Quality Assurance
  • Ensure documentation complies with contractual requirements, regulatory standards, and company procedures.
  • Support internal and external audits by providing required documentation.
  • Maintain records in accordance with quality management standards (e.g., ISO requirements).
  • Implement document retention and archiving policies.
• Project Support
  • Coordinate with engineering, procurement, construction, quality, and project management teams to ensure document flow aligns with project timelines.
  • Monitor document submission schedules and identify potential delays.
  • Support project close-out by managing final documentation and handover packages.
  • Assist with claims documentation and contractual correspondence tracking when required.
• Reporting & Communication
  • Prepare regular reports on document status, overdue items, and workflow performance.
  • Communicate document-related risks or issues to project management.
  • Act as the primary point of contact for document control matters.

Accuracy and integrity of all project documentation. Timely distribution and retrieval of documents. Compliance with document control procedures and contractual obligations. Effective performance and development of the document control team.

• 3 to 5 years of document control experience in engineering, construction, or energy infrastructure.
• Prior experience managing technical drawings, supplier and contractor submittals, and vendor files.
• Proven capability in coordinating documentation transfers between internal project teams and external stakeholders and sub-contractors.
• Experience managing the final archiving process, project closeout files, and coordinating the collation of Safety Files & Service Handover Documentation (such as design risk assessments, manufacturer quality reports, and as-built drawings).
• A high school diploma or equivalent is the baseline requirement. A relevant associate or bachelor’s degree in Business Administration, Information Management, or Engineering is preferred.
• Advanced certifications or administrative experience in Microsoft SharePoint. Experience with specific document management tools (e.g., PROCORE).

• Ability to interpret, check, and organize technical drawings, data sheets, single-line diagrams (SLDs), and complex engineering registers.
• Advanced spreadsheet skills (MS Excel) for maintaining meticulously organized document transmittals, master registries, and tracking logs.
• Exceptional attention to detail to check incoming…