Merchant Relations Specialist

Overview

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1. GENERAL INFORMATION

Epassi Group respects your privacy and is committed to protecting the privacy of persons interacting with us. This recruitment privacy policy applies to all applicants applying for a job with Epassi ("applicant" or "you") and describes how Epassi processes applicants’ personal data; e.g., what kinds of personal data we collect, for which purposes the personal data is used and with whom your personal data can be shared.

In this context, personal data refers to any information relating to you ("data subject") that identifies or can be used to identify you directly or indirectly. Personal data, data subject, controller and other key terms have the same meaning as in the General Data Protection Regulation (2016/679, "GDPR"). Epassi complies with the GDPR in all processing of personal data together with other applicable national and EU level data protection legislation, which in Finland includes also, e.g., the Act on the Protection of Privacy in Working Life (759/2004).

2. CONTROLLER

For the purposes of this notice, the controller of your personal data is the Epassi group company conducting the recruitment jointly with Epassi Group Oy. If you choose to allow your application to be considered for other vacancies as well, each recruiting company which is processing your personal data is the controller jointly with Epassi Group Oy. If you have any questions relating to the recruitment process, please contact the recruiting manager stated in the job posting.

3. CONTACT INFORMATION

Email:
Controller representative:
Selma Nieminen, DPO

4. PERSONAL DATA PROCESSED, PURPOSE OF PROCESSING AND LEGAL BASIS

Epassi collects only such personal data that are relevant and necessary for the purposes of completing the recruitment process. As part of the said process, the following personal data will be processed, in the extent shared by the applicant:

• Basic and contact information of the applicant, such as name, date of birth, telephone number, e-mail address, nationality, gender, local address, postal code, city, photo.
• Identification data, such as your passport or other legitimate identification.
• Applicant's competences, such as educational and other qualifications, employment history, completed trainings, language and other skills.
• Role information, such as type of employment and job roles applied.
• Application documents, such as your cover letter and a curriculum vitae. The applicant determines the content of these documents.
• Other information, such as information on the progress of the recruitment process and email communications between the applicant and us. We may also have conversations with the applicant's referees and seek information from other sources indicated by the applicant.

5. SOURCES OF PERSONAL DATA

In general, we collect the information from the applicants themselves. With the applicant’s permission, we may also collect information from publicly available third-party data sources within the limits of applicable regulations, for example, from the Linked In profile of the applicant, other publicly available skills profiles, recruitment consultants, our current employees and the referees named by the applicant.

6. THE BASIS AND PURPOSES OF THE PROCESSING OF PERSONAL DATA

We process the personal data of the applicants to find suitable individuals for our open positions. This typically involves evaluation of your individual competences, professional background, as well as your personal characteristics and their suitability for the role applied. The processing of your personal data is based on your consent as well as our legitimate interest at the job search stage to recruit suitable candidates for the jobs we offer and to ensure the appropriateness of the application process.

If the process leads to the conclusion of an employment agreement, we may also process the applicant's personal data in order to prepare the employment agreement and, for example, to establish access rights to our systems. In such cases, the processing of personal data is based on a contract between the controller and the data…