PMO Project Librarian

Under general direction, the Project Management Office (PMO) Analyst/Project Librarian is responsible for administering, governing, and maintaining PMO documentation across multiple SharePoint Online sites within the Microsoft 365 (M365) environment. The role ensures the integrity, security, compliance, and accessibility of project and program documentation in alignment with organizational governance, records retention, and information management standards. The position provides functional support to project managers, program leadership, and governance bodies.

• Collaborate with project managers on various initiatives and projects to track progress and provide support as necessary.
• Support leadership in ensuring that the project is delivered to specifications, is on time, and within budget.
• Work closely with management and work groups to create and maintain work plan documents.
• Track the status and due dates of projects.
• Manage relationships with project staff responsible for projects.
• Produce regular weekly and monthly status reports that could include; work plan status, target dates, budget, resource capacity, and other reports as needed.
• Facilitate regular meetings and reviews.
• Adhere to contract requirements and comply with all corporate policies and procedures.

Duties may include, but are not limited to, the following:

• Administer and maintain multiple SharePoint Online sites supporting PMO, program, and project activities
• Enforce SharePoint and M365 governance standards, including site architecture, document libraries, metadata, navigation, and naming conventions
• Configure and manage permissions using role based access controls and M365 security best practices
• Support site lifecycle management, including site creation, restructuring, archival, and decommissioning

• Manage the full lifecycle of project documentation, including version control, approvals, retention, and archival
• Configure and maintain content types, metadata, document sets, and views to support governance and audit requirements
• Ensure documentation complies with records management, retention, and regulatory requirements
• Conduct routine reviews and clean up of SharePoint content to ensure accuracy, relevance, and compliance

• Serve as a primary resource for project SharePoint and document governance standards
• Provide guidance and training to project team members on SharePoint Online usage and best practices
• Support governance meetings, audits, and oversight reviews through accurate and timely documentation management

• Develop and maintain project SharePoint governance documentation, SOPs, and user guidance
• Identify opportunities to improve document management efficiency, standardization, and usability

• Bachelor's degree in related field.
• 7-10 years of relevant professional experience required.
• Equivalent combination of education and experience considered in lieu of degree.

• Bachelor's degree in business administration, information management, project management, or a related field, or equivalent combination of education and experience
• Minimum of two (2) years of experience supporting SharePoint Online or document management in an enterprise or PMO environment for a large/complex project
• Demonstrated experience administering SharePoint Online sites, libraries, permissions, and metadata for a large/complex project

• Experience in regulated, public sector, or compliance driven environments
• Experience supporting multiple SharePoint sites across programs or departments
• Experience with Power Automate, Power BI, or Smartsheet in a PMO or governance context
• Microsoft 365 or SharePoint certification
• Recent project experience with a public sector agency serving vulnerable populations

• Knowledge of SharePoint Online architecture and M365 collaboration tools
• Knowledge of document control, information governance, and records management principles
• Skill in organizing, standardizing, and maintaining large volumes of documentation
• Strong written communication, editing, and documentation skills
• Ability to manage multiple priorities and coordinate with diverse stakeholders.
• Experience working with multiple teams.
• Ability to interpret and apply policies, standards, and governance requirements
• Proficiency in Microsoft programs such as Word, Excel, and PowerPoint.

• The role supports a remote staffing model, with periodic meetings or travel as required.
• Core business hours are Monday-Friday, 8:00 a.m.
  
  - 5:00 p.m. PT.
• Be available to work remotely in a virtual team and office environment and travel to client locations in California as needed.

Maximus is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin,…