Administrative Assistant

Use your administrative expertise somewhere it makes a visible, lasting difference.

Are you the person who notices what needs attention, brings order to competing priorities, and keeps people and projects moving forward? Do you enjoy mastering the details but want more variety than a traditional administrative role offers? The Port of Anacortes is looking for an experienced Administrative Assistant who will help create a world-class first impression while supporting work across our organization.

From customer service and office operations to contracts, grants, leases, public meetings, facilities, and events-you'll apply your administrative strengths in ways that matter every day.

A world-class first impression is created through every interaction-not only at a front desk. It comes from prompt responses, accurate information, organized records, reliable follow-through, and employees who make it easy for others to do business with the Port. In this role, you’ll help keep work moving across the organization. You’ll connect people, information, documents, and deadlines while supporting projects involving contracts, grants, leases, public meetings, facilities, events, and daily office operations.

This is an excellent opportunity for an experienced administrative professional who enjoys variety, learns quickly, and takes pride in becoming a trusted resource. Much of your work will happen behind the scenes, but its impact will be visible throughout the Port.

No two days will look the same. You will:

• Welcome visitors, answer questions, and connect people with the right Port staff member.
• Keep daily office operations running smoothly, including phones, email, mail, supplies, payments, and bank deposits.
• Maintain organized, accurate records and support the Port's continued move toward efficient digital systems.
• Help administer contracts, consultant rosters, tenant leases, and grants.
• Track documents, payments, deadlines, insurance certificates, and required website information.
• Serve as backup support for Commission and other public meetings.
• Assist with utility invoice review, berth scheduling, customer billing, event rentals, and other cross-department needs.
• Coordinate meetings, deadlines, task lists, and follow-up across multiple teams.
• Find practical ways to improve service, simplify processes, and use technology.
• Become a trusted resource who understands how work moves through the Port and helps ensure important details don’t get missed.

You do not need to arrive knowing every Port-specific process.

Our people are our greatest asset, and how you contribute to our team matters. We are more than a workplace, we are a close-knit team. To that end, we are more interested in someone who approaches every problem with intellectual curiosity, takes pride in their work, and collaborates well, than someone who checks every possible box on day one.

This role offers a front-row view of a diverse public organization. You’ll learn how the Port supports a 1,000-plus-slip marina, marine terminal, airport, and a diverse portfolio of commercial properties. Our work supports local jobs, commerce, recreation, and responsible stewardship of public resources and the environment.

If you enjoy understanding how an organization works--and becoming someone others can count on--there is plenty here to keep you engaged.

The ideal candidate is an experienced administrative professional who brings intellectual curiosity, professionalism, and dependable follow‑through to their work. You’ll thrive in this role if you enjoy helping others, keeping information organized, and supporting a wide range of tasks across multiple teams.