Maintenance Planner

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HF Sinclair is seeking a Maintenance Scheduler to support routine, reactive, and preventive maintenance activities at the Anacortes Puget Sound Refinery. The Maintenance Scheduler is responsible for developing and maintaining integrated, resource-loaded maintenance schedules that align operational priorities, workforce availability, and equipment access requirements. This role works closely with Operations, Maintenance, Planning, Reliability, and Inspection teams to ensure maintenance work is safely planned, properly coordinated, and execution ready.

The successful candidate will facilitate the refinery scheduling process, optimize workforce utilization, improve schedule compliance, and support refinery reliability and asset integrity objectives.

(Functions considered essential as defined by ADA)

• Scheduling and Coordination

  • Develop, maintain, and publish weekly maintenance schedules that fully utilize available maintenance resources while balancing operational priorities and craft capacity.
  • Coordinate daily and weekly scheduling activities with Operations, Maintenance, Planning, and Reliability teams.
  • Ensure maintenance work is scheduled according to established priorities, resource availability, equipment readiness, and operational constraints.
  • Facilitate scheduling meetings and drive alignment on work priorities, schedule changes, and execution risks.
  • Maintain schedule accuracy and communicate schedule updates to affected stakeholders.

• Work Management and Execution Support

  • Verify scheduled work packages meet readiness requirements prior to inclusion in the schedule.
  • Monitor execution progress and update schedules as necessary to accommodate emergent work and changing refinery priorities.
  • Track schedule compliance, work order completion, and maintenance backlog performance.
  • Provide visibility to upcoming work through short-term and long-term schedule outlooks.
  • Identify schedule risks and constraints and work proactively with stakeholders to mitigate impacts.

• Preventive Maintenance and Reliability Support

  • Ensure mandatory and regulatory preventive maintenance activities are properly scheduled and completed within required intervals.
  • Validate preventive maintenance schedules and plans reflect updates from Reliability Centered Maintenance (RCM), Equipment Integrity (EI), Inspection Program Framework (IPF), and other site reliability programs.
  • Report, document, and coordinate approval of preventive maintenance deferrals in accordance with site procedures.
  • Participate in reliability reviews, bad actor investigations, and maintenance strategy improvement efforts.
  • Support continuous improvement of preventive maintenance programs, work management processes, and scheduling effectiveness.

• Continuous Improvement

  • Identify opportunities to improve maintenance execution efficiency, workforce productivity, and schedule adherence.
  • Analyze maintenance and scheduling performance metrics and recommend process improvements.
  • Support refinery initiatives focused on operational excellence, reliability, and asset performance.
  • Promote scheduling best practices and work management discipline throughout the organization.

Special assignments or tasks assigned to the employee by their supervisor, as determined from timeto time in their sole and complete discretion.

Minimum of five (5) years of maintenance, planning, scheduling, reliability, operations, or related refinery experience.

A minimum of a High School Diploma or GED equivalent is required.

Proficiency in SAP required.

Proficiency in the use of Prometheus or a similar maintenance scheduling tool preferred.

Candidates should have strong communication skills, ability to facilitate large meetings, and…