Accounting Tech -III

JOB SUMMARY

Performs a variety of professional and technical duties in support of financial and accounting functions of the District in accordance with generally accepted accounting principles; and performs related duties as assigned.

This is the entry level in this technical accounting series and incumbents are responsible for performing technical duties in the preparation, administration, and maintenance of District accounts payable, accounts receivable, payroll and other accounting transactions and records, ensuring that these functions are carried out in an accurate, timely manner in accordance with legal requirements and sound financial management principles and practices.

This is the journey level in this accounting series. Incumbents are responsible for performing duties in the preparation, administration, and maintenance of District accounts payable, accounts receivable, payroll and other accounting transactions and records, ensuring that these functions are carried out in an accurate, timely manner in accordance with legal requirements and sound financial management principles and practices. Incumbents perform all the duties of the level I.

This classification is the advanced journey level in this series. Level III is distinguished from level II by having the full scope of knowledge and abilities and is assigned the full range of duties including additional analytical functions using independent judgement and discretion. Under minimal supervision, incumbents are fully competent to independently perform all tasks related to a variety of accounting and financial support functions.

Incumbents perform all the duties of levels I and II.

These classifications receive supervision from the department head, which may be either the Administrative Services Director or Finance Director. Accounting Technician III may assist with the training and oversight of less experienced staff.

Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills, and other characteristics. This list of duties is illustrative only and is not a comprehensive listing of all functions and tasks performed by this position.

The following duties are typical for this classification. Incumbents may not perform all the listed duties and may be required to perform additional or different duties from those set forth below to address agency or departmental needs and changing business practices.

• Performs a variety of technical accounting support and administrative duties in the preparation, processing and maintenance of accounting and financial records; areas of responsibility include accounts payable, accounts receivable and payroll.
• Performs payroll, accounts receivable and accounts payable tasks as required for coverage of departmental functions.
• Processes invoices for payment in accordance with District policies and procedures; maintains files, pay requests and related documents. Reviews accounts payable payment documentation and supporting materials to be complete and accurate; reviews and processes check requests; investigates and resolves accounts payable problems.
• Participates in developing accounts payable and other similar procedures; prepares month end journal entries and assigned account reconciliations processes.
• Prepares invoices for specialized service areas including property damage, retiree insurance, lease agreements, permits, construction orders and service orders; ensures that the invoicing practice is consistent with program requirements.
• Performs all duties in support of payroll operations; processes personnel action forms and enters maintenance changes such as direct deposit, tax with holdings, and deductions into the payroll system; ensures timecards submitted are accurate and contacts appropriate timekeeping staff to rectify errors; generates and distributes payroll related reports; prepares and reconciles payroll report entries.
• Assists with the storage and archiving of accounting records in accordance with established records retention schedules.
• Prepares original and adjusting journal entries; performs reconciliations of general ledger, journal, subsidiary accounts, invoices and other accounting transaction reports; supporting schedules and reports for financial statements.
• Maintains and reviews fixed asset accounts; prepares journal entries for the acquisition and disposal of fixed assets; determines appropriate schedules and calculates and prepares journal entries for fixed asset depreciation; reconciles accounting records.
• Assists in the preparation of the labor budget, financial calculations and compiling annual financial reports, supporting schedules, and working papers.
• Regular attendance and punctuality, and adherence to prescribed work…