Executive Administrative Assistant

Description

Direct Edge Media is a fast-paced, growth-oriented printing company specializing in digital, offset, and large-format printing for enterprise, agency, and trade clients. We value ownership, accountability, and people who take initiative. If you thrive in high-impact roles where trust and autonomy are earned, this is a career-defining opportunity.

We are seeking a highly empowered Executive Administrative Assistant to serve as a strategic extension of the CEO. This role is not reactive or task-based—it is designed for someone who exercises judgment, sets priorities, and makes decisions independently to protect the CEO’s time, focus, and effectiveness.

The CEO is the company owner, primary decision-maker, and a top sales performer. This position exists to own the details, systems, and follow-through of the executive function
, allowing the CEO to focus on leadership, growth, and revenue—without being pulled into day-to-day decision fatigue.

The ideal candidate is calm, confident, and decisive. They do not wait for permission on routine matters, are comfortable saying “no” or “not now” on the CEO’s behalf, and proactively create structure, systems, and documentation so information is accessible without relying on the CEO’s memory.

• Serve as a trusted gatekeeper and decision filter for the CEO’s time, attention, and priorities
• Independently prioritize, approve, defer, decline, or reschedule requests on the CEO’s behalf without requiring constant approval
• Represent the CEO internally when appropriate, including attending meetings or communicating decisions and direction
• Own and manage the CEO’s calendar, travel, logistics, communications, and follow-ups with minimal oversight
• Anticipate needs, identify risks or bottlenecks, and take action before issues escalated
• Draft, respond to, and manage communications on the CEO’s behalf using sound judgment
• Exercise discretion and professionalism while handling highly confidential business, legal, financial, and personnel matters

• Attend executive and leadership meetings as needed, representing executive priorities
• Produce clear, concise, and actionable meeting documentation
• Identify decisions, action items, owners, and deadlines in real time
• Distribute follow-ups and ensure accountability without relying on the CEO to intervene
• Track commitments and proactively follow up until items are completed
• Escalate issues appropriately and close loops so nothing stalls or gets lost

• Create and maintain executive-level systems to reduce reliance on verbal memory and ad-hoc communication
• Own a task and priority tracking system for executive initiatives
• Document repeatable processes, decisions, and workflows
• Build and maintain an executive documentation repository (projects, references, decisions, key contacts, processes)
• Ensure information is organized, accessible, and up to date so teams can self-serve without repeatedly going to the CEO

• Provide administrative and operational support to executive leadership as aligned with CEO priorities
• Coordinate leadership meetings, planning sessions, and cross-functional initiatives
• Support preparation of presentations, reports, and executive communications
• Track leadership initiatives, deadlines, and deliverables across teams

• Take ownership of “small but critical” tasks that often slow leadership execution
• Act as a liaison between the CEO, executive team, and internal stakeholders
• Drive special projects from start to finish with minimal direction
• Ensure momentum, clarity, and completion across executive initiatives
• Be involved in other businesses owned by the CEO, including tracking filing deadlines, supporting tax preparation, and coordinating required documentation

• The role is successful when the CEO places full trust in your judgment; that trust is the ultimate measure of success
• The CEO is rarely pulled into administrative or follow-up…