Office Manager

Office Manager & HR Coordinator (Security Services)

We’re looking for an organized, detail-focused Office Manager/HR Coordinator to support the security operations team
. You’ll handle day-to-day office needs while coordinating scheduling, payroll, invoicing, and HR paperwork
. This role has the authority to enforce timesheet
deadlines, schedule compliance, and required documentation
.

• Run daily office admin: phones/emails, filing, supplies, vendors, and general support
• Build and maintain schedules for guards/supervisors; manage call-offs and coverage needs
• Collect and review timesheets; follow up on missing or late submissions
• Support payroll by validating hours, overtime, differentials, PTO, and corrections
• Create accurate client invoices based on schedules/timesheets and contract rates
• Track unpaid invoices and coordinate with accounting on billing issues
• Handle onboarding/offboarding paperwork: background checks, training logs, I-9/E-Verify, files
• Maintain confidential employee records and compliance documentation
• Track incidents/workers comp intake and keep logs organized
• Prepare simple weekly/monthly reports (billing, payroll, coverage, staffing, compliance)

• Scheduling/payroll/billing systems + Excel/Google Sheets (tracking, rate tables, reports)