Clerical Assistant

Clerical Assistant I (40%)

Position Number: FCC
672

Location:

Fullerton College

Department: FC Social Sciences

Employment Percentage: 40%

Salary Range: $1,869 - $2,250 per month (40%)

Work Schedule:

Monday - Thursday 8:00 AM – 12:00 PM (subject to change)

This position is responsible for performing routine clerical duties to support the needs of the assigned department or location.

Examples of essential functions are interpreted as being descriptive and not restrictive in nature.

• Perform various clerical duties, including entering information into computer.
• Receive and process registration forms and purchase requisitions, issue parking permits and room keys to appropriate District personnel and faculty.
• Photocopy various materials, gather, sort and route information and materials.
• Compile and maintain records, logs and files related to assigned department or location such as attendance, registration, enrollment, applications, time sheets, mailing lists, inventory, and statistical records.
• Locate materials and information in records, logs and files as required.
• Type various materials such as forms, reports, correspondence, tests and other classroom materials.
• Answer telephones and greet the public, provide routine information related to department or location activities and functions.
• Schedule appointments and meeting rooms for students, faculty or the public as appropriate.
• Receive, sort and distribute incoming mail; mail information materials, correspondence or other materials.
• Operate office equipment such as personal computer, typewriter, calculator, copier, postal machine, cash register, and specialized equipment depending on department or location assigned.
• Arrange for equipment servicing as appropriate.
• Order supplies for department or location as assigned; stock shelves and maintain adequate supplies.
• Train and provide work direction and guidance to others as directed.
• Learn and apply emerging technologies and advances to perform duties efficiently.
• Participate in District/College efforts to increase diversity and address student achievement gaps; attend diversity, equity and inclusion trainings and events.
• Perform related duties as assigned.
• Serve as a cashier as required; receive and count money, make change, and issue refunds.

Maintains frequent contact with various departments and personnel, faculty, students and the public.

• Knowledge of modern office practices, procedures and equipment.
• Knowledge of record-keeping techniques.
• Knowledge of correct English usage, grammar, spelling, punctuation and vocabulary.
• Knowledge of various computer software applications.
• Ability to make arithmetic calculations quickly and accurately.
• Ability to sort and file alphabetically and numerically.
• Ability to operate a variety of office equipment such as calculator, computer, copier, etc.
• Ability to plan, organize and prioritize work.
• Ability to meet schedules and timelines.
• Ability to understand and follow oral and written directions.
• Ability to communicate effectively, both orally and in writing.
• Ability to establish and maintain effective working relationships.

• High school diploma or equivalent.
• Sufficient training and experience to demonstrate the knowledge, skills and abilities listed above.
• Commitment to diversity. Demonstrated sensitivity to and understanding of diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds.

• Prior experience approaching work and interactions with colleagues and students in an equity‑minded manner.
• Ability to provide an inclusive and welcoming work/educational environment.

College or District environment; subject to sitting for long periods (up to 2–3 hours) and repetitive use of upper extremities. May be required to lift up to 50 pounds unassisted.

• Fringe allowance up to $2,646.10 annually.
• Voluntary Flexible Spending Account.
• $50,000 life insurance benefit.
• Deferred Compensation Program (403(b)/457 plans).
• Retirement Pension Plan (CalSTRS/CalPERS).
• Professional…