Administrative Assistant

Our client is seeking a polished and highly motivated Administrative Assistant to support the President in a fast-paced, dynamic environment. This is an excellent opportunity for someone who is organized, proactive, and thrives while managing multiple priorities in a high-energy office setting.

• Provide direct administrative support to the President, including heavy calendar management, scheduling, and coordination of meetings and calls
• Manage high-volume scheduling across multiple calendars while ensuring efficiency and accuracy
• Serve as a primary point of contact for suppliers and vendors, maintaining strong communication and timely follow-up
• Support HR-related administrative functions, including documentation, onboarding coordination, and general administrative support
• Enter, update, and maintain customer service information accurately within Service Now and other internal systems
• Perform data entry and maintain organized, accurate records and reporting
• Order and maintain office supplies, ensuring the office remains fully stocked and organized
• Assist with daily office operations and provide additional administrative support as needed

• Associate's degree required
• 2-3 years of administrative, office support, or customer service experience
• Strong customer-facing and communication skills with a professional, service-oriented approach
• Experience with data entry and maintaining accurate documentation and records
• Familiarity with Service Now or similar CRM/ticketing systems is highly preferred
• Proficient in Microsoft Office Suite, including Outlook, Word, and Excel
• Ability to work onsite Monday-Friday

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present you as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application.

In exchange, Vaco by Highspring agrees to exercise reasonable…