Front Office Manager

Anaheim, United States

• Industry Community-Based Employment & Vocational Training Services
• State/Province California
• Country United States

Clear Motivations is a community-based employment and vocational support organization serving adults with disabilities.

The organization provides field-based services designed to help participants develop job skills, maintain employment, and increase independence within integrated community settings.

All services are delivered in real-world workplaces and community environments, aligned with each participant’s individualized employment goals.

Clear Motivations is not a behavioral program or clinical service.

The organization’s mission is centered on preparing individuals for competitive, integrated employment through hands‑on coaching, skill development, and employer collaboration.

$26.00-$29.00 per hour | Full-Time | Monday-Friday | 7:30 AM-4:00 PM

Are you an organized, outgoing, and compassionate professional who loves working with people and creating a positive environment? Do you have strong administrative and leadership skills and enjoy being the person others can rely on to keep things running smoothly?

Clear Motivations Adult Day Program is looking for a Full-Time Office Manager to join our team and help lead the daily operations of our program.

This is more than an office job. As our Office Manager, you'll be a key part of creating a welcoming and supportive environment for adults with diverse abilities, their families, and our staff. You'll help ensure our office runs efficiently while bringing positive energy and exceptional customer service to every interaction.

If you're a people person who is highly organized, bilingual in English and Spanish, and excited to make a meaningful impact, we'd love to meet you!

At Clear Motivations, our mission is to empower adults with diverse abilities to reach their fullest potential through meaningful experiences, skill development, and community involvement.

As our Office Manager, you'll have the opportunity to:

Make a meaningful difference in the lives of adults with diverse abilities.

Build positive relationships with participants, families, and staff.

Help create a welcoming and inclusive environment.

Take on a leadership role in the daily operations of our program.

Work alongside a supportive and mission-driven team.

Enjoy a consistent Monday-Friday schedule with no weekends .

Oversee daily front office operations and help ensure the office runs efficiently and professionally.

Greet participants, families, visitors, and staff with a warm and welcoming attitude.

Answer phones, respond to emails, and handle inquiries professionally in both English and Spanish.

Manage participant registration, records, data entry, paperwork, and other administrative responsibilities.

Maintain organized and accurate documentation and electronic records.

Assist with scheduling and coordinating coaches and administrative staff.

Help ensure appropriate daily staffing and office coverage.

Communicate schedule changes, staffing needs, and important updates to the team.

Support the daily coordination of program activities and office operations.

Serve as a primary point of contact for participants, families, staff, and visitors.

Provide exceptional customer service and respond to questions and concerns with professionalism and empathy.

Build positive relationships with families and community members.

Help ensure every person who enters our office feels welcomed, respected, and valued.

Monitor visitor access and help maintain a safe and secure environment.

Follow company policies and procedures related to participant confidentiality, health, safety, and program operations.

Handle sensitive participant and employee information with professionalism and discretion.

Help ensure administrative processes are completed accurately and on time.

Bring an upbeat, friendly, and professional attitude to the workplace every day.

Help create a positive and motivating environment…