Part Time Management Assistant

The City of Anaheim Community Services Department, Parks Division, is seeking a motivated Part Time Management Assistant I to manage and provide project support on a variety of park improvements
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The Management Assistant will provide both office and field support to the Parks Division with planning, design, and implementation of various park development, renovation, and refurbishment projects. This individual will also help coordinate and facilitate community meetings during weekends and evenings.

Ideal candidates will have at least one (1) year experience in park design, planning, routine research, administrative support, financial, contract management and/or construction management, preferably in public administration, landscape architecture, urban planning, or related field.

This is a part-time position usually averaging 30 hours per week with no minimum number of hours guaranteed.

The anticipated schedule for this position is Monday through Friday 8am – 3pm. The work schedule is flexible and is based upon the needs of the Department.

The position requires a flexible work schedule which may include some weekends and evenings.

You can review the full job description by clicking on this link.

• Perform a variety of technical, programmatic, administrative, and routine staff and analytical duties requiring the application of specific program knowledge and administrative skills in support of a City department, division, program, or function; assume responsibility for specific program area duties; provide assistance in administrative and operating programs as assigned.
• Conduct research; prepare, revise, and implement various administrative policies, procedures, rules, and regulations in accordance with sound organizational practices; develop and revise office forms and report formats; establish procedural manual for assigned areas.
• Conduct management studies relating to the activities and operation of the assigned department, office, or program area; conduct the more routine surveys, research, and statistical analysis on administrative, fiscal, and operational issues; collect, compile, and analyze information from various sources on a variety of specialized topics related to programs administered by the position or by management staff; write reports that present and interpret data, identify alternatives, and make and justify recommendations.
• Maintain and monitor assigned accounts; determine appropriate expense allocations; resolve billing payment and reporting discrepancies.
• May serve as a primary or secondary contact and liaison for assigned functions and programs with other City departments and staff, the general public, and outside agencies and organizations; assist with and provide support in the negotiation and resolution of sensitive and controversial issues; explain programs, policies, and activities.
• May participate in the selection, training, and evaluation of assigned administrative support personnel; provide or coordinate staff training; work with employees to correct deficiencies; recommend discipline and termination procedures.
• Perform related duties as required.

One (1) year of routine research, administrative support, or analytical experience, preferably in public administration, is desirable supplemented by a completion of the twelfth grade and college level coursework or specialized training in public administration, business administration, or a related field, a Bachelor’s degree is highly desirable. An equivalent combination of experience and education sufficient to perform the essential job functions and provide the required knowledge and abilities is qualifying.

Operational characteristics, services, and activities of assigned program; basic…