Research Contracts Budgets Analyst

Job Title:

Research Contracts and Budgets Analyst (1-2 days onsite per week)

Job Description

The Research Contracts and Budgets Analyst (Grants and Contracts Administrator) analyzes clinical trial documents and partners with clinical teams to develop, negotiate, and manage comprehensive budgets that cover institutional research costs. This role works closely with pharmaceutical and medical device companies, clinical research organizations, and external vendors to negotiate study-specific budgets, contract payment terms, master agreements, master fee schedules, and vendor service agreements.

The analyst also supports the training and development of junior Grants and Contracts Administrators.

Responsibilities

+ Coordinate study agreements from initiation to completion, including study contracts, Study Start-Up Agreements, Accelerated Start-Up Agreements, Service Agreements, Physician Agreements, Master Contracts, and Master Fee Schedules.

+ Prepare and provide tracked changes to contracts that require legal review, submit documents for review, monitor progress, and partner with legal teams to finalize and prepare contracts for execution.

+ Review clinical trial protocols and complete the internal Qualifying Clinical Trial (QCT) checklist, determining the appropriateness of a Coverage Analysis (CA) on a study-by-study basis and collecting Principal Investigator signatures as needed.

+ Develop and negotiate financially feasible budgets that ensure full cost coverage of internal research expenses while adhering to strict project timelines.

+ Collaborate with site teams to confirm resource and expense allocations within budgets, facilitate vendor cost estimates, and clearly document resources and payees for Clinical Trial Management System (CTMS) development.

+ Apply a strong understanding of billing compliance, fair market value, coverage analysis, study essential documents, organizational policies and procedures, and internal quality controls in daily work.

+ Review protocol amendments, protocol letters, and study communications to determine impacts on coverage analysis, contracts, and budgets, and implement necessary changes resulting from these amendments.

+ Use Microsoft Office applications, primarily Excel, to support enhancements to budget templates and tools for improved efficiency and ease of use.

+ Collaborate effectively with post-award teams to resolve issues, understand downstream impacts of finalized budgets and contracts, and support process improvements that streamline post-award workflows.

+ Adapt to changes in standards and processes, support implementation of new practices, and contribute thoughtful ideas and feedback for improvements.

+ Support special projects that require data analysis and data mining to inform decision-making and process optimization.

+ Maintain complete, accurate, and organized files of all project documents and related documentation within internal platforms.

+ Cultivate and maintain positive working relationships with internal stakeholders and external sponsoring agencies to facilitate smooth negotiations and ongoing collaboration.

+ Track clear metrics and maintain or enhance metric dashboards to support KPI reporting and leadership review.

+ Respond to questions and queries within expected timelines, provide clear feedback, and offer updates when delays or changes occur.

+ Assist in the training and development of lower-level Grants and Contracts Administrators by sharing knowledge, best practices, and guidance on processes.

Essential Skills

+ Over 4 years of experience working with clinical trials.

+ At least 3 years of experience working with contracts and budgeting in a clinical research setting.

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Required:

Bachelor's degree, preferably in Accounting.

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Required:

Min…