Part-Time Legal Billing Specialist

We are looking for a seasoned Billing Specialist to become part of our business litigation law firm on a part-time (20
-25 hours a week) basis. The successful candidate will possess a strong background in handling law firm billing processes, from initial review through to timely collections, specifically in a law firm environment.

Key qualities include the ability to actively manage the firm’s receivables, collections, retainer replenishment, invoice generation, and maintenance of client expense accounts; strong phone skills and customer service; excellent teamwork; a client-focused mindset; meticulous attention to detail; and exceptional written and verbal communication skills.

• Review time entries for quality and timeliness; generate and edit pre-bills; collaborate with the legal team to finalize invoices accurately.
• Send final invoices to clients promptly and monitor payment statuses.
• Track billing and collections metrics, sharing updates with the owner for weekly action.
• Process incoming and outgoing payments according to the firm’s policies and schedules.
• Manage retainer/trust accounts, auto-replenishments, and installment payments, ensuring active matters are funded.
• Oversee and track AR reporting and lead strategic collections efforts as per the firm’s AR SOP.
• Address client questions/concerns related to billing and payment professionally and provide helpful solutions.
• Work with clients, merchant service providers, and credit card companies to resolve disputes and requests for chargebacks or refunds.

• Proven track record of sound judgment and creative problem-solving.
• Excellent written and verbal communication skills.
• Successful experience with hourly billing and collections in a law firm is required.
• Strong project management skills with the ability to deliver outcomes within set timelines and budgets.
• Proficient in data tracking, organization, and analysis using databases or Excel.
• If you are a self-motivated professional with a passion for billing and collections, we want to hear from you! Apply now to join our growing team and make a difference in the lives of clients.
• Familiar with Clio
• Actively manage the firm’s receivables, collections, retainer replenishment, invoice generation, and maintenance of client expense accounts.

$25 - $30 hourly

Focus Law is a rapidly growing business law firm specializing in business litigation, with a strong emphasis on partnership, corporate, and shareholder disputes. We also handle transactional matters to meet clients’ diverse needs, providing a comprehensive suite of business legal services.

Based in Anaheim, we are recognized for our expertise in managing complex business legal issues while addressing the human aspects of clients’ situations. Our team is the foundation of our success—composed of individuals who bring exceptional energy, enthusiasm, and a positive “can-do” attitude to each day’s work.