Documentation Specialist-In Office

Quality Support Coordinator

Salary: $22 - $25 per hour

Hours:

1st shift 8am-4:30pm

Days:
Monday-Friday

• Ensure all documents meet regulatory requirements, quality standards, and internal procedures before release.
• Scan, organize, and maintain both physical and digital files, including archiving historical records for long‑term retention.
• Manage user access, permissions, and system integrity within internal document control or ERP systems.
• Schedule recurring and ad‑hoc meetings as requested by internal departments to support workflow needs.
• Review documents for formatting accuracy, compliance, and proper version control.
• Collaborate with cross‑functional teams to support document workflows, resolve discrepancies, and maintain consistency across documentation practices.
• Maintain record retention timelines and ensure documentation is accessible for internal and external audits.
• Process approved changes promptly, including updating information within internal ERP or document control systems.
• Maintain internal viewing or document repositories by uploading current versions and removing outdated revisions.

• Computer skills:
  Excel, Word, PowerPoint, Access, Outlook.
• Familiarity with Good Documentation Practices (GDP) and Good Manufacturing Practices (GMP), as well as general regulatory expectations for controlled documents and records.
• Understanding of document control principles aligned with standards such as CFR 820.40 and ISO 13485 sections related to document and record management.
• Bilingual (English/Spanish) a plus.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories.

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