Accounting and Administrative Support Specialist

Overview

Airswift is looking for an Accounting & Administrative Support Specialist to support a major client in Anchorage, AK on a 12-month assignment.

Schedule:

5/40. We are looking for an individual to provide dedicated invoice processing, approval coordination, and accounting support for seven environmental programs’ spend across six regional teams. This position will ensure accurate, timely, and compliant financial tracking and reporting while supporting internal stakeholders with data insights and process improvements. Duties will also include ad hoc administrative support as required.

• Invoice Processing & Approval Coordination:
  Review, validate, and process a high volume of invoices related to environmental media spend. Ensure invoices are accurately coded to appropriate cost centers, projects, and accounts. Coordinate with internal stakeholders to obtain necessary approvals in a timely manner. Track invoice status and follow up on outstanding approvals to avoid payment delays. Maintain organized and auditable records of all invoices and approvals.
• Accounting & Financial Support:
  Support monthly true-up processes related to environmental team expenditures. Assist in budget tracking and forecasting activities across all six assets.
• Data Management & Reporting:
  Develop, maintain, and enhance tracking tools using Microsoft Excel (advanced functions required). Create and manage dashboards and reports in Power BI to provide visibility into spend, trends, and key metrics. Utilize SAP and/or Peloton systems or other applicable tools for invoice entry, tracking, and reporting (as applicable). Analyze financial data to identify discrepancies, trends, and opportunities for process improvements.

• Ability to sit at the Anchorage office 4-5 days/week.
• Strong organizational skills with high attention to detail.
• Advanced proficiency in Microsoft Excel (e.g., pivot tables, formulas, data analysis).
• Experience with Power BI for dashboard creation and reporting.
• Basic accounting knowledge (e.g., accruals, reconciliations, general ledger concepts).
• Familiarity with SAP and/or Peloton systems preferred.
• Ability to work with several stakeholders across the environmental, accounting, and production teams simultaneously.
• Strong communication skills for coordination with cross-functional teams.