Accounts Payable Technician II - Anchorage

Position: ACCOUNTS PAYABLE TECHNICIAN II - Anchorage
Vacancy Name

ACCOUNTS PAYABLE TECHNICIAN II - Anchorage

Vacancy No

VN891

Employment Type

Full Time Non-Exempt

Location

Anchorage-Central Office

Salary Range

28.00

Salary Period

Hourly

Benefits

Full time-eligible to participate in the benefit programs on the first day of the month after your 60th day of employment.

Job Details

JOB SUMMARY:

The Accounts Payable Technician II is responsible for the payment of goods and services, and serves as an auditor, ensuring that invoices are accurate and that proper accounting procedures are followed for the purchasing and payment of goods and services.

ESSENTIAL FUNCTIONS,

DUTIES AND RESPONSIBILITIES:

* Reviews all invoices for appropriate documentation and approval prior to payment.

* Prepares and processes invoices into a computer system for payment.

* Processes check requests, ensuring all appropriate approvals have been received; processes manual checks, voided checks; and distributes signed checks as required.

* Prepares accounting records, including financial reports, to assess accuracy, completeness, and conformance to standards defined within the department.

* Communicates with co-workers, management, clients, businesses, and others regarding purchases.

* Documents and ensures proper keeping of accounts payables records, making use of current technologies.

* Reports to the Controller any discrepancies with accounts payable, invoices and payments.

* Maintains all accounts payable reports, spreadsheets, and accounting files.

* Answer all vendor inquiries and resolve problems with vendor accounts.

* Acts as liaison between Anchorage Central Office and divisions/departments with accounts payables invoices and purchases.

* Maintains the agency credit card account & increases of credit limits as needed.

* Responsible for Purchasing system entries for contracts.

* Process Travel Advances & calculations per diem.

* Assists Chief Financial Officer and Controller as necessary.

* Reconcile vendor statements and reconcile bank statements to accounts payables checks to balance accounts monthly.

* Processing petty cash accounts for reimbursement.

* Produces monthly recurring checks for rents, loan payments and miscellaneous vendor payments.

* Maintains database for standard authorizations; add, change and delete as submitted to accounting.

* Maintains W-9 database for year-end 1099's.

* Assists Accounting Technician Travel/Payable/Receivable and Payroll Technician, as requested.

* Does special projects, research and solve problems as necessary or assigned by the Controller.

* Coordinates storage of inactive/terminated vendor files and maintain electronic archives.

* Provides the highest level of customer service to all employees.

* Performs other duties as assigned.

COMPETENCIES, SKILLS, AND ABILITIES:

* Ability to add, subtract, multiply, and divide quickly and accurately by 10-key.

* Ability to read, comprehend, and follow established policies and procedures.

* Ability to manage work time well, prioritize and meet deadlines.

* Ability to exercise good judgement, courtesy and tact.

* Ability to establish a good rapport with people of diverse cultures and belief systems.

* Demonstrated ability to work effectively in a team environment.

* Must demonstrate sound judgment, professional boundaries, ethics, and ability to maintain confidentiality.

WORK ENVIRONMENT/JOB

CONDITIONS:

* Agency is a mandated tobacco, drug and alcohol-free workplace.

* Develops and maintains constructive and cooperative working relationships with others.

* Uses computers and computer programs effectively to enter data, create spreadsheets and process information, develop documents, program and training materials.

* Develops specific goals and plans to prioritize, organize, and accomplish work.

* Communicate with others outside the organization, representing the organization to customers, the public, and other external sources in person, in writing, or by telephone or e-mail in keeping with current policies & procedures.

* Must have the ability to operate the following equipment: desktop computer, telephone, copier, PC printer, and fax machine.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

* While performing the duties of this job, the employee is regularly to grasp, type, see, talk, hear, and lift and carry 30 pounds of weight by utilizing proper lifting techniques and working in a safe manner. This position will also be performing physical activities such as climbing, lifting, balancing, walking, stooping, bending, and handling materials.

* Occasionally performs sedentary activities that require sitting for long periods and repetitive use of hands, wrists and arms for handling, positioning, moving materials, and manipulating things.

* Must be in good general health and free from serious physical, mental health and/or substance abuse problems.

POSITION TYPE/EXPECTED HOURS OF WORK:

This is a full-time position. Days and hours of work are…