Staff Accountant

Description

COOK INLET TRIBAL COUNCIL, INC.

Job Title:Staff Accountant I/II/IIIDepartment:FinanceReports To:Assistant ControllerSupervises:NoneFLSA Status:Non-ExemptPay Grade:N5 (I), N6 (II), N7 (III)Job Type:Regular, Full-TimeAKBCU: NoICPA: No

General Functions:

The Staff Accountant is a progressive role within CITC's Finance Department responsible for various financial and accounting functions, including general ledger, accounts payable, accounts receivable, and payroll operations. This position ensures accurate financial data processing, maintains compliance with GAAP standards, and supports the organization's financial integrity through detailed record-keeping and transaction processing. Working in partnership with our people, the Staff Accountant helps develop opportunities that fulfill our endless potential by maintaining the financial foundation that enables CITC to deliver critical services to the Alaska Native and American Indian community.

The role requires strong attention to detail, mathematical proficiency, and the ability to manage multiple financial processes simultaneously.

Duties and Responsibilities:

Staff Accountant I

• Process financial documents within the computerized accounting system, including transactions, invoices, checks, account statements, authorizations, journal vouchers, and purchase orders.
• Enter and post daily cash receipts, compile and sort invoices and checks, reviewing for appropriate documentation and approval.
• Verify and post business transaction details to the General Ledger and reconcile assigned accounts.
• Pre-audit timesheets and verify accuracy of payroll data entry, ensuring proper authorization and compliance with company contracts and policies.
• Ensure accurate preparation and balancing of bi-weekly payrolls, including timely distribution of payroll checks and direct deposit statements.
• Handle payroll adjustments including shortages, garnishments, bonuses, child support payments, and voluntary deduction changes.
• Maintain cash management spreadsheet, post bank transactions in general ledger, and manage shared email for payroll and general ledger communications.
• Review and post employee credit card expense reports and follow up on outstanding transactions.
• Contact vendors to assist in collecting outstanding invoices and distribute checks for signature and delivery.
• Assist in annual preparation of 1099s and maintain W-9 files.
• Maintain positive working relationships with vendors, customers/clients, and CITC staff.
• Participate in scheduled internal/external meetings and trainings as requested.
• Maintain confidentiality according to regulations, policies, and procedures.
• Perform all related tasks as assigned.

Staff Accountant II

• Perform all duties and responsibilities of Staff Accountant I with a higher level of proficiency.
• Process and post monthly invoices for CITC and subsidiaries/affiliates.
• Prepare monthly reconciliation of accounts payable sub-ledger to general ledger balance and other assigned balance accounts.
• Research and solve payment discrepancies, prepare adjustments and corrections from program financial meetings.
• Prepare and maintain payroll-related analysis, statements, projections, and necessary reclassifications.
• Conduct monthly reconciliation of all payroll-related balance accounts and weekly financial institution payroll activity.
• Assist in preparation of monthly, quarterly, year-end reporting data, W-2s, worker compensation, and annual audits.
• Review and post employee trip reports, vendor and utility reconciliations, and follow up with outstanding transactions.

Staff Accountant III

• Perform all duties and responsibilities of Staff Accountant I and II with an advanced level of proficiency.
• Prepare monthly payables aging report that reconciles to the general ledger.
• Review and post employee credit card reconciliations and follow up with outstanding transactions.
• Provide technical expertise and guidance to Staff Accountant I and II as needed.
• Prepare account analysis as needed or requested by management.

Job Specifications:

• Excellent written and oral communication skills with ability to communicate effectively with management, vendors, staff, and regulatory authorities.
• Demonstrated ability to write routine reports and correspondence and interpret financial documents.
• Excellent time management and organizational skills with exceptional attention to detail.
• Thorough knowledge of accounting principles and procedures coupled with strong accounts payable skills to ensure compliance with GAAP.
• Strong mathematical skills including addition, subtraction, multiplication, division, fractions, decimals, rates, ratios, percentages, and graphs.
• Demonstrated ability to work independently with minimal supervision while maintaining efficiency and accuracy in a fast-paced environment.
• Strong computer skills with ability to effectively use office programs and enter data using 10-key by touch.
• General knowledge and understanding of the social, health, educational, training, and cultural needs of the Alaska Native…