Accounting Specialist

The Accounting Specialist position is a blend of responsibilities between accounts payable and accounts receivable, and general ledger. Under the supervision of the Accounting Manager, the Accounting Specialist is responsible for accounts payable, accounts receivable, balance sheet reconciliations, and general journal entries for multiple entities. This includes reviewing and processing invoices and check requests for payment in accordance with the Corporation’s established policies and procedures, maintaining all accounts payable records according to internal and regulatory guidelines and processing employee expense reports and credit card reconciliations.

It also includes the preparation of intercompany and external invoices for billings, payment applications and journal entries related to cash receipts. This position will also monitor and recommend areas for efficiency and process improvements.

• Process accounts payable in accordance with established policies, procedures and controls.
• Review check requests, invoices, and other related documentation for completeness (approvals) and compliance with financial policies, procedures, and contractual requirements.
• Ensure payments are issued in accordance with the Corporation’s check signing procedures.
• Create new vendor accounts, including retention of vendor W9s.
• Review monthly vendor statements and ensure all activity is recorded.
• Prepare monthly reconciliation reports between the accounts payable ledger and the general ledger and resolve discrepancies.
• Maintain the accounts payable vendor files. This will include electronic filing of checks or advice issues and the related supporting documentation in ClickAP (automated Accounts Payable system).

• Review source documents to determine if the appropriate documentation, approvals and allocations have been provided to create an invoice; this may include reviewing contracts, agreements and leases to determine invoicing requirements.
• Ensure that all billable expenses, labor and fringe costs are billed to the appropriate parties.
• Create invoices to ensure that the company’s assets and related revenues are appropriately recorded.
• Maintain and update the accounts receivable customer files, including filing a copy of each invoice and the related supporting documentation.
• Ensure that all forms of payments received via cash/check, incoming wire transfers and/or other electronic fund transfer methods are posted timely and accurately.
• Prepare monthly reconciliation reports between the accounts receivable ledger and the general ledger. This includes researching any out of balance problems and resolving.

• Review credit card statements, verify appropriate documentation, approvals, and coding.
• Ensure all transactions are entered the month they are received.
• Reconcile the clearing account each month by department.

• Perform other administrative duties as assigned by the Accounting Manager.
• Special projects or other duties as assigned.

• Associate degree in accounting or equivalent work experience.
• Minimum of five years of Accounts Payable experience in an automated environment.
• Must possess a solid understanding of accounting principles, procedures and terminology.
• Working knowledge of Generally Accepted Accounting Principles (GAAP) as well as project and cost accounting.
• Demonstrated experience with various accounting software, with a working knowledge of Microsoft Dynamics 365 Business Central preferred.
• Excellent verbal, written, and interpersonal communication skills.
• Organizational, analytical, and problem-solving expertise.
• The ability to exercise sound judgment, tact, discretion, and initiative to establish and maintain effective and productive working relationships is desired.
• Ability to use Microsoft Office products:
  Outlook, Excel and Word.
• Manual dexterity to operate computer keyboard and standard office equipment.
• Ability to work in excess of a 40-hour week if necessary.
• Ability to sit and review information on a computer screen for long periods of time (up to 10 hours a…