Executive Assistant

At Pursuit, we offer more than just a place to visit, we create opportunities for our guests to truly connect with iconic destinations. Our experiences include world‑class attractions and distinctive lodges, all designed to highlight the unique beauty of each location. Beyond that, we offer thoughtfully crafted restaurants, retail, and transportation services that help our guests immerse themselves fully in the experience.

What ties it all together are the friendly faces you’ll find along the way, the thoughtful amenities, and the delightful details that make every visit feel personal and unforgettable.

This role orchestrates numerous operational and cultural components to keep the team ahead of performance goals and key targets while promoting a vibrant and professional atmosphere for Pursuit Team Members. This role is best suited for an individual who works with a high degree of independence and who has a rooted toolkit of initiative, anticipation, organization, and strategic planning.

• Manage the VP’s inbox, contacts, calendar, and performance deliverables, maintaining a forward‑looking view of executive priorities
• Schedule, reschedule, and prioritize meetings across multiple time zones
• Manage fluid travel schedules for VP and market leadership team (domestic and international), coordinating travel arrangements, itineraries, and logistics
• Manage virtual meeting logistics, including agendas, and technical support
• Prepare, proof, and format meeting materials including agendas, pre‑reads, materials, minutes, and action items
• Expertly file documents within the SharePoint market site as part of Pursuit’s data governance standards and document retention policies
• Utilize AI tooling and various software for meeting minutes and communications
• Serve as a liaison between Executives, Executive Assistants, and key internal/external stakeholders, ensuring effective communication and timely follow‑up on items like market tours and philanthropy events
• Accurately maintain local permits and licenses for all owned businesses in the Alaska market
• Manage all office operations including office budget, mail, shipping, Team Member events, kitchen and supply inventories, workplace design, and general upkeep in partnership with leadership and Property Management
• Support execution of seasonal business rhythms (planning, forecasting, reporting, offsites, recognition events, etc.)
• Lead administrative needs for company vehicles including licensing, registration, scheduling and tracking regular maintenance, usage schedule, etc.
• Plan and coordinate logistics and event details for team offsites and events. Execute events and offsites in collaboration with CSM
• Track promise to place initiatives, manage donation requests, and make donations aligned with promise to place strategy and budget
• Build relationships with stakeholders at all levels of the organization, providing prompts and reminders, removing administrative roadblocks that interfere with obligations and deadlines
• Provide administrative support to local leadership team (travel, expense, etc.)
• Process invoices, expense reports, reimbursements, and financial responsibilities timely while managing vendor relationships
• Identify opportunities to streamline administrative processes and implement best practices to improve efficiency within Alaska market in partnership with Pursuit’s Executive Administration team

• Minimum of 5 years working as an Executive Assistant or Logistical Coordinator (hospitality industry a plus)
• Advanced proficiencies in Microsoft Suite, SharePoint, Teams, Zoom, Adobe, Docusign, travel websites, and online research
• Comfortability working with direct, remote leaders with strong resolution and problem‑solving skills
• Empathetic and professional support of global Team Members and worldly cultures
• Expert knowledge of domestic and international travel processes
• Discretion, professionalism, and the ability to thrive in pressured environment
• Property Management liaison experience
• First Aid/CPR/AED training, a plus

• Experience supporting senior executives in an independent atmosphere
• Ability…