Operations and Office Manager - ASRC Talent Solutions

Operations and Office Manager - ASRC Talent Solutions

ABOUT ASRC ENERGY: WINNER OF THE BEST PLACE TO WORK BY ALASKA BUSINESS MAGAZINE IN 2023, 2024 & 2025

ASRC Energy Services, LLC is part of the Alaska Native corporation, Arctic Slope Regional Corporation (ASRC) family of companies. ASRC is a private, for-profit corporation that is owned by and represents the business interests of its approximately 14,000 Iñupiaq shareholders. As the largest Alaskan-owned company employing over 15,000 people worldwide, ASRC and its subsidiaries are poised for the next era of growth with continued dedication to providing maximum benefit to our shareholders.

We’re proud to be recognized as a Best Place to Work by Alaska Business Magazine in 2023, 2024, and 2025, a Most Loved Workplace by Best Practices Institute, and a Best Company to Work For in Alaska by MSN Money, 24/7 Wall St., and Zippia. We’ve also earned multiple Conoco Phillips Supplier Recognition Awards for Focus on Execution.

JOB SUMMARY

The Operations and Office Manager will support overall business functions by managing daily office, HR, and business operations to ensure technical field teams can focus on delivering energy solutions across Alaska.

ESSENTIAL DUTIES

Serve as the primary point of contact for property management and maintenance vendors to ensure the Anchorage office is professional, safe, and fully operational.

Manage reception duties including answering phones, greeting clients, and handling mail/courier services when needed.

Manage the office budget for supplies, source and purchase goods, stationery, and office equipment.

Negotiate and manage contracts with local service providers (IT support, catering, utilities, security).

Lead the orientation process for new hires—setting up workstations, issuing IT equipment/badges, and ensuring all employment paperwork is completed.

Maintain confidential personnel files, track PTO/leave requests, and ensure employee data is up to date in systems.

Schedule and track mandatory training and professional development for staff.

Plan and organize company events, team lunches, etc.

Assist with Accounts Payable (AP) and Accounts Receivable (AR) by coding invoices, reconciling credit card statements, and preparing expense reports for the finance team.

Identify bottlenecks in office workflows and develop Standard Operating Procedures to improve efficiency.

Coordinate complex executive calendars, organize meetings, and book business travel arrangements for management.

Assist with business licensing renewals and maintain digital filing systems for contracts and insurance documents.

Support AES zero-incident safety culture and assume personal accountability and responsibility for safe work practices in all projects, activities, and operations.

Other duties will be assigned to this position as needed.

REQUIRED EXPERIENCE

5+ years of experience in Operations Management, Office Management, Executive Administration, or an HR Leadership role

Basic understanding of HR best practices and confidentiality requirements

Proficiency in Microsoft Office 365, HR tools, and accounting software

Exceptional written and verbal communication skills; ability to communicate with vendors; align with executives and other employees; coordinate with external partners

Superior time-management skills with the ability to juggle multiple priorities without dropping the ball

PREFERRED EXPERIENCE

Bachelor’s degree in Business Administration, HR, or related field

Previous work experience in the Energy, Engineering, Construction, Data, and/or Telecom industries

ASRC Energy Services, LLC is proud to offer a competitive benefits package aligned with our core ASPIRE values. Our total rewards program is designed to attract and retain top talent while supporting the health, well-being, and professional growth of employees and their families.

We provide comprehensive medical coverage through the Federal Employee Health Benefits Plan (FEHB), as well as dental and vision insurance. Employees are eligible to participate in a 401(k) program with a company match of up to 4% and immediate vesting after just two pay periods. To further support employees and their households, we…