Administrative Manager

Overview

The Department of Natural Resources, Alaska Mental Health Trust Land Office, is recruiting for an Administrative Manager in Anchorage, Alaska.

The Alaska Mental Health Trust Land Office within the Department of Natural Resources is recruiting for the Administrative Manager position. This is a range 20, fully exempt, professional position with a minimum salary of $86,300. Final salary will be negotiated at the time of hire and will be based on the successful candidate’s qualifications and experience. The position is in Anchorage, Alaska, and includes a complete State of Alaska benefits package.

The Administrative Manager (AM) position leads the administrative section of the TLO and is responsible for all administrative support functions, including budgeting, revenue management, reporting, human resources, and procurement, as well as day-to-day administrative support. The position is responsible for developing and monitoring the division’s budget and regular expenditure and revenue reporting. The position supports the Chief Business Officer during the annual third-party audit and internal audit functions.

This position serves as the division expert for all IRIS-related functions and may provide training and guidance to new and existing employees as needed. The AM directly supervises the administrative team.

The Administrative Manager (AM) is responsible for managing administrative support functions for the division and directly supervising the Administrative Assistant, the Executive Assistant, and the Transaction Manager. The CBO is distinguished from the Administrative Manager in terms of authority, scope of control, and responsibility. Both positions face problems without defined solutions within their areas of responsibility, but the CBO retains sectional authority and takes on problems with significant organizational or political consequences.

The AM serves as the section lead for daily operations across human resources, accounting, procurement, contracts, and general administration, exercising significant independence in planning, organizing, directing, coordinating, and overseeing these functions in alignment with State and departmental guidelines. Human resources activities will be in conjunction with the CBO, and some functions may be managed by the CBO depending on confidentiality requirements.

The AM serves as the Procurement Officer for the division and may make independent determinations on procurement-related items. This position develops and manages the TLO procurement framework and oversees staff certifications. The TLO has a procurement delegation that enables large formal procurements of contractual services to be carried out independently of DNR Procurement. This distinguishes the position from other positions throughout DNR that may contract for services.

This adds a significant degree of responsibility and authority to the position.

• Work with resource managers to develop TLO operating budget and revenue projections.
• Manage TLO budget scenarios in ABS.
• Produce regular budget-to-actuals reports for expenditures and revenues and proactively advise management on lapses. This includes advising on opportunities to spend on projects or notifying management of potential overspends. Manage TLO financial reporting requirements and resources and serve as the division expert for ALDER, Mobius, ABS, and any available integrated resource reporting. This includes monthly financial reporting provided to the Trust Authority, as well as ad-hoc reporting for projects and public-facing documents.
• Lead year-end processes and reporting.
• Assist CBO with annual third-party audit and manage the audit preparation and closeout functions, direct administrative staff as needed.
• Conduct the mid-year audit.
• Monthly operational report.
• Directly supervise Administrative Assistant, Executive Assistant, and Transaction Manager.
• Support division for all Human Resources requirements, including management of certain required documentation, development and maintenance of position descriptions, strategic planning, recruitment, and onboarding.
• Develop…