Administrative Assistant ; PCN

Position: Administrative Assistant 1 (PCN 086094)
Job Description

What you will be doing:

The Administrative Assistant 1 provides administrative, personnel, accounting, and financial support to staff within the division. This includes a range of activities such as human resource matters, timesheet entry, coding financial transactions, and travel. If you enjoy working on diverse and challenging projects and want to be part of a friendly work atmosphere and have a desire to learn, we are excited to meet you.

This Administrative Assistant 1 position plays an important role in ensuring the division is able to accomplish its mission by supporting division staff.

Our organization, mission and culture:

The Department of Commerce, Community and Economic Development serves to promote a healthy economy, strong communities, and protect consumers in Alaska. The Regulatory Commission of Alaska (RCA) regulates public utilities by certifying qualified providers of public utility and pipeline services and ensuring that they provide safe and adequate services and facilities at just and reasonable rates, terms, and conditions.

The benefits of joining our team:

The Commission supports a hybrid flexible teleworking environment for employees who meet telework qualifications. We are committed to employee wellness and the need for work life balance. There are opportunities for advancement within the Commission and continued development of skills and knowledge base.

The working environment you can expect:

RCA is located in the heart of downtown Anchorage in the newly renovated Conoco Phillips building. There is paid parking, access to a cafeteria and coffee shop in the atrium, this position has a private office. The daily work environment is full of variety with special projects and routine tasks to support the RCA in meeting the agency mission statement.

To be successful in the position a candidate will need the following core competencies:

* Time Management

Skills:

Prioritize tasks and independently manage competing deadlines. Display a high level of initiative, effort, and commitment to completing assignments in a timely manner.

* Problem Solving:
Identifies problems; determines accuracy and relevancy of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations.

* Decision Making:
Makes sound, well-informed, and objective decisions; perceives the impact and implications of decisions; commits to action, even in uncertain situations, to accomplish organizational goals, demonstrates responsible behavior.

* High Attention to Detail:
Must be thorough when performing work, able to analyze data, spot errors and inconsistencies.

* Integrity/Honesty:
Contributes to maintaining the integrity of the organization, displays high standards of ethical conduct and understands the impact of violating these standards on the organization, self and others; is trustworthy.

Minimum Qualifications

Six months of advanced clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.

OR

Six months of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

Special

Note:

Examples of advanced clerical experience include:

* Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.

* Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets, appointment paperwork, or required drug…