Procurement Specialist

Overview

This position is open to Alaska Residents only. Please check our residency definition to determine if you qualify.

Under the supervision of the Department Procurement Manager, the Procurement Specialist (PS) 1/2 flex position works closely with the divisions of the Department of Administration to support their core mission and functions by performing professional procurement functions. With direct assistance from their supervisor, the PS1 position is responsible for assisting divisions with entry level professional procurement functions which includes small procurements under $100,000.

This position may also assist higher level Procurement Specialists with projects and solicitations. Other duties include contract administration, issuing amendments to contracts, agency leasing administration, agency vehicle and property inventories, and other duties as assigned. As you learn the ins and outs of this position, you may be entrusted with more complex tasks. In addition to the PS1 duties, the PS2 position is responsible for performing procurements for assigned customers.

Under general guidance, a PS2 may conduct formal solicitations, Invitations to Bid (ITB), and Requests for Proposals (RFPs) as authorized in Alaska Statutes (AS 36.30) and associated regulations and administrative guidelines contained in the Alaska Administrative Manual (AAM).

The Office of Procurement and Property Management's (OPPM) mission is to provide efficient, cost- effective, customer focused services to State of Alaska agencies, allowing departments to focus resources on their principal functions instead of common administrative functions.

The main objectives of OPPM are to standardize and streamline business processes, leverage technologies to reduce costs, increase efficiencies, and drive higher quality service. OPPM is dedicated to bettering the processes of State procurement and empowering State agencies to provide the greatest level of service to all Alaskans.

Our team has a culture of support and growth. We have multiple career ladders across job categories providing employees advancement opportunities as they gain skills and knowledge.

This position has a built-in promotional path to progress from a Procurement Specialist 1 to a Procurement Specialist 2 within our team without having to re-apply for the higher level role. The work is challenging, interesting, and rewarding with a focus on work/life balance. You will be able to telecommute on a hybrid schedule, receive training and mentorship, and work alongside team members who really love what they do!

OPPM’s office locations in Juneau, Anchorage and Palmer are centrally located in the Juneau State Office Building, the Atwood Building, and the Palmer State Office Building. We offer the option of a hybrid telework schedule to allow maximum flexibility for our employees. OPPM utilizes collaborative platforms to maintain a close-knit team.

We are interested in candidates who possess some or all of the following position specific competencies:

• Conscientiousness:
  Displays a high level of effort and commitment towards performing work; demonstrates responsible behavior.
• Customer Service:
  Anticipates and meets the needs of both internal and external customers. Delivers high-quality products and services and is committed to continuous improvement.
• Learning:
  Uses efficient learning techniques to acquire and apply new knowledge and skills; uses training, feedback, or other opportunities for self-learning and development.
• Arithmetic:
  Performs computations such as addition, subtraction, multiplication, and division correctly using whole numbers, fractions, decimals, and percentages.

This job class uses competency based minimum qualifications.
Please ensure your application (through work history, volunteer experience (duties summary), training, education, licenses, certifications, etc.) supports how you have gained the knowledge, skills, abilities, and behaviors (competencies) and that you possess the minimum required competencies for the job class.

Procurement Specialist 1

Any combination of education and/or experience that provides the applicant with competencies in

• Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.
• Attention to Detail:
  Is thorough when performing work and conscientious about attending to detail.
• Computer
  
  Skills:
  
  Uses computers, software applications, databases, and automated systems to accomplish work.
• Oral and Written Communication:
  Expresses information to individuals or groups effectively, considering audience and nature of information; makes clear and convincing oral and written…