Administrative Assistant

Position: Administrative Assistant 2 (12-4430)
Job Description

The recruitment is exempt from the hiring freeze (Administrative Order 358)

This recruitment is open to Alaska Residents only. Applicants must meet

Alaska Residency Requirements in order to be considered for employment at this time.

WHAT YOU WILL BE DOING:

This position plays a key role within the Division of Administrative Services for the Department of Public Safety, offering essential administrative support for the day-to-day operation. Reporting to the department's HR Business Partner, the incumbent will assist with various functions, including human resources, payroll, travel, inventory management, and procurement.

As a member of one of the most unique law enforcement agencies in the nation, you will be part of a team that embraces the core values of loyalty, integrity, courage, compassion, leadership, and accountability as they serve rural Alaska. In this fast-paced environment you will work with a phenomenal team of professionals, both civilian and commissioned, while gaining experience in a range of human resource related duties that will provide a foundation for growth in multiple functional areas.

OUR ORGANIZATION, MISSION, AND CULTURE:

The Department of Public Safety (DPS) strives to preserve the peace, enforce the law, prevent and detect crime, and protect life and property. As a member of DPS, you would be instrumental in ensuring this mission is met by providing direct support for law enforcement and criminal justice activities.

THE BENEFITS OF JOINING OUR TEAM:

The incumbent will be part of a positive and supportive team that values collaboration and continuous learning, fostering an environment conducive to professional development, accountability, and service excellence. This position offers the opportunity to exercise creativity and innovation in identifying potential improvements to administrative functions while working in coordination with various offices, divisions, and teams.

As a member of one of the most distinctive law enforcement agencies in the nation, you will embody the core values of loyalty, integrity, courage, compassion, leadership, and accountability while serving the residents of Alaska.

Full-time benefits of this position include but are not limited to:
Health Insurance for you and your family;
Retirement Plans with employer contributions;
Paid Leave that grows with you based on years of service; and twelve paid holidays per year. Please see the benefits tab on this posting for more information

THE WORKING CONDITIONS YOU CAN EXPECT:

This position is located at the Department of Public Safety Headquarters in Anchorage at 5700

E. Tudor Road; nestled at the foot of the beautiful Chugach Mountains. There is ample free parking and access to public transportation is close by. You can expect to work in a fast-paced environment with a phenomenal team of professionals, both civilian and commissioned that are dedicated to supporting the mission of the Department of Public Safety.

A flexible hybrid telework schedule is available upon the successful completion of probation.

WHAT WE ARE LOOKING FOR:

Please ensure the desired strengths listed below are outlined within your work experience details of your application:

* Extensive knowledge of administrative functions essential for supporting business operations, including personnel management, purchasing and inventory control, accounts payable/receivable, and financial monitoring.

* Proficient in utilizing computers, software applications, databases, and automated systems to efficiently complete tasks.

* Strong ability to communicate complex information regarding policies, procedures, and regulations to the public, both in person, over the phone, and in writing.

* Skilled in effective time management to meet deadlines, optimize productivity, and manage unexpected tasks while maintaining quality.

* Conscientious about attending to detail and performing work thoroughly.

The Department of Public Safety strives to preserve the peace, enforce the law, prevent and detect crime, and protect life and property. All positions support or carry out the Department's mission. If our mission interests you and this position embodies your strengths, please consider joining our team.

More information about the Department of Public Safety can be found on our website: (Use the "Apply for this Job" box below)./

Minimum Qualifications

Six months of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.

OR

One year of advanced-level clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.

OR

One year of post-secondary education from an accredited college (32 semester…