Administrative Officer

Job Duties

Performs basic but progressively more difficult assignments under the close direction of a manager, team leader, or more experienced professional. Performs a range of administrative functions, implementing the organization's administrative programs, policies and procedures. Supports the overall workflow and daily activities within the office. Organizes and maintains files, records, and office supplies. Typical assignments may include working with multiple systems/programs such as Regional Information System (REGIS), Purchase Request Information System (PRISM) and Purchase Card (PCard), Government-Owned Vehicles (GOVs), Corporate Work Plan (CWP), FAA Real Estate and Asset Management Enterprise System (FRAMES), Consolidated Automated System for Time and Labor Entry(CASTLE), and E2 Travel System.

Provides fiscal management assistance, including maintaining reports on expenditures of funds, reconciling discrepancies, and modifying and maintaining automated systems for tracking financial expenditures. Coordinates with the Business Support Center regarding the preparation of budget estimates, justification statements, and budget execution plans, including matters such as the distribution of allotments and the availability of budgetary funds for program purposes. Assists with budget preparation and financial planning, ensuring that funds are used in accordance with the operating budget.

Monitors expenditures to ensure they align with budget guidelines. Manages procurement and ensures compliance with federal regulations regarding purchases. Obligates funds, makes purchases.

Maintains GOVs assigned to their group, ensuring required maintenance is completed promptly, and provides monthly/weekly accountability for vehicles and mileage.

Incumbent performs all of the F Band duties, but at a higher level of independence. Performs a combination of routine, multiple, and varied assignments under the general direction of a manager, team leader, or more experienced professional. Tracks completion of action items and ensures responses are replied to in a timely manner. Troubleshoots issues as they arise and follows through until resolution is obtained.

Utilizes appropriate resources to coordinate the accomplishment of activities. Manages timelines to ensure established deadlines are met. Acts as an individual contributor and/or a member of a team for special assignments within a defined area of responsibility. Articulates and communicates assignments to the administrative staff within the assigned organization.

Serves as a focal point for a variety of administrative management tasks to accomplish and administer programs, policies, and procedures in support of the assigned organizations mission and objectives. Applies experience and detailed knowledge of various administrative programs such as the Regional Information System (REGIS), Purchase Request Information System (PRISM), Purchase Card (PCard), FAA Real Estate and Asset Management Enterprise System (FRAMES), Government-Owned Vehicles (GOVs), Corporate Work Plan (CWP), Consolidated Automated System for Time and Labor Entry (CASTLE), and E2 Travel System.

Maintains reports on expenditures, reconciles discrepancies, modifies and maintains automated systems, and tracks financial expenditures. Coordinates with the Business Support Center regarding the preparation of budget estimates, justification statements, and budget execution plans, including matters such as the distribution of allotments and the availability of budgetary funds for program purposes.

Collects and analyzes data/information; conducts research; applies policies and procedures; identifies problems; and collaborates with higher and lower-level staff in day-to-day operations. Uses appropriate automated budget tools such as REGIS and DELPHI to allocate, track, reconcile, and report the status of funds.