Office Coordinator

At Stantec, we have some of the world’s leading professionals passionate about enabling our business to be its best. Our business teams include finance, procurement, human resources, information technology, marketing, corporate development, HSSE, real estate, legal, and practice services. We bring diverse backgrounds, skills, and expertise and create a caring culture where everyone can thrive. Through teamwork and collaboration, we’re building a stronger, more resilient Stantec every day.

As our Anchorage Office Coordinator, you will take on a vital supporting role of being the first impression and representation of our company!

• Assist with office administrative duties such as ordering equipment and office supplies, invoicing, coding, electronic file storage, etc.
• Customer service support such as serving as the key point of contact for the Anchorage office, greeting visitors and clients ensuring a professional and welcoming environment, answering direct phone calls (providing information, taking messages, redirecting calls), etc.
• Support internal staff with errands for project managers and marketing.
• Support onboarding and off‑boarding employees.
• Act as liaison with the IT department to provide physical on‑site IT support.
• Management of physical and electronic records.
• Basic administrative skills: faxing, copying, scanning, and filing.
• Communicate with the landlord and third‑party vendors for any building needs and repairs that arise.
• Handle incoming and outgoing mail including sorting and distributing documents.
• Keep any required employment‑related posters posted in public areas and in good condition.
• Maintain recognition calendar (birthdays and anniversaries).
• Office HR information distribution.
• Office budget – check every month what line items have been billed by others. Maintain and manage expenditures for the office.
• Support the development and implementation of office policies and procedures.
• Assist in the planning of in‑house or off‑site office culture and engagement activities, such as all staff meetings, team‑building events, holiday parties etc.
• Kitchen/breakroom maintenance: inspect the coffee bar and dishwasher. Order and restock any necessary items. Clean up coffee pots, kitchen at the end of day.
• Be available throughout business hours for assistance needed by staff.

• Excellent written and spoken communication skills.
• Proficiency with MS Office Suite with expertise in Teams, Outlook, Word, Excel and SharePoint.
• Organization skills and ability to perform detail‑oriented work are required.
• Ability to work independently and with others.
• Ability to multi‑task and work in a fast‑paced environment.
• Commitment to safety and Stantec safety protocols and standards.
• Possess a valid driver's license with a good driving record.

5 years’ experience in a professional office environment with a high school diploma or an equivalent combination of education and related experience.

Professional experience in A/E industry preferred.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part‑time roles will be pro‑rated based on the agreed number of working hours per week.

Benefits

Summary:

Regular full‑time and part‑time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short‑term/long‑term disability plans, emergency travel benefits, tuition reimbursement,…