SATS Administrative Assistant

General Statement

The Salvation Army is a branch part of the Christian Church and the ultimate goal of all programs is spiritual regeneration of all people. Corps/Department:
Salvation Army Clitheroe Center/ADOC SATS Program.

Reports To:

SATS Clinical Manager. FLSA Status:
Full Time/40 hours per week;
Non-Exempt. The length of the contract will be from the date of award, approximately 12/1/2020 through 6/30/2021 with optional renewal periods to be exercised at the sole discretion of the State up to 6/30/2023. Continuation of position is contingent upon the successful renewal of the contract for each period.

• High school diploma or equivalency; some additional education or training to perform clinical and clerical functions.
• Three years of successful experience in clerical and data entry work.
• Must be able to pass ADOC background check and PREA screening.

• Proficiency in using general office equipment, Microsoft Office Suite, AKAIMS databases, and report-generating programs.
• Detail oriented, organized, and able/willing to maintain strict confidentiality.
• Ability to work with a minimum of supervision.
• High level of accuracy required.
• Ability to work in a fast-paced environment, maintain poise under pressure and successfully communicate with a wide range of personalities.

• Microsoft Word, Microsoft Excel, Microsoft Outlook, and AKAIMS required; working knowledge of integrated database applications and ability to use new software programs with basic training.

• Provide essential administrative support services to SATS Clinical Manager, Coordinators, and Counselors in all SATS programs.
• Maintain the information management system and perform data entry in a variety of applications, specifically AKAIMS.
• Oversee the SATS clinical client records and ensure the delivery of original records to ADOC as required.
• Prepare all required ADOC reports.
• Order all materials for SATS programs, including curriculums and materials, office supplies, etc.
• Track Alaska State Chemical Dependency Certification for all SATS employees, including continuing education.
• Assist Intake Coordinator in the HR processing and tracking for all SATS employees, including orientation, training, and continuing.
• Assist Intake Coordinator to accept contract payments, give receipt, and prepare appropriate documentation for the Finance Department.
• Assist Intake Coordinator to prepare deposit to the bank and arrange for deposits to be taken to the bank by other designated employees; forward documentation of deposits to the Finance Department.
• Build and maintain positive professional relationships with all other disciplines within the organization.
• Work on special projects as directed by the supervisor.
• Perform general office duties, including photocopying, typing, answering the telephone, and entering data into a variety of computer applications.
• Adhere to all confidentiality regulations as well as 42 C.F.R., Part 2 and C.F.R., Parts 160 and 162 (HIPAA).
• Perform other reasonably related duties as assigned by immediate supervisor or other management as required.

The work environment is located in an office setting. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Must be able to understand, follow and give both written and oral instructions and be able to give presentations and be comfortable with public speaking. The employee must be able to use speech and hearing for ordinary and telephone conversation.

Must be able to perform simple calculations (addition, subtraction, multiplication and division) and apply concepts such as ratios and percentages in practical situations.

Must be creative, self-motivated, organized, flexible, and possess leadership skills.

Ability to sit, walk, stand, bend, squat, climb, kneel and twist on intermittent or continuous basis. Ability to grasp, push, pull, and reach overhead. Ability to operate a telephone. Ability to lift up to 25 pounds. Ability to access and produce information from a computer. Ability to…