Administrative Assistant ; 090009 & 090144

Administrative Assistant 1

The Department of Military and Veterans Affairs (DMVA), Division of Homeland Security and Emergency Management (HS&EM), Administrative Section, is recruiting for two Administrative Assistants
1. This position is in the General Government (GGU) bargaining unit at a range. This position is open to Alaska Residents only. Please check our Definition FAQ to determine if you qualify.

What You Will Be Doing:
As our new administrative assistant 1, you will be providing comprehensive administrative support to the DHS&EM, including office management, policy implementation, travel and payroll coordination, HR support, fiscal oversight, and assistance during emergency responses. The role requires acting as a resource in personnel/payroll, travel, archiving, and computer training, with a strong ability to research, interpret, and explain complex policies and procedures.

Effective communication through email, phone, and in person is essential for handling inquiries, complaints, and requests for information. A thorough understanding of administrative guidelines and policies is necessary to independently apply them, advise staff accurately, and provide technical assistance. Additionally, the position involves answering the Division's main phone line, including calls for the State Emergency Operations Center (SEOC Hotline) during duty hours.

Our Mission, Values, and Culture:
The mission of the Division of Homeland Security and Emergency Management (DHS&EM) is to lead the way in homeland security and emergency management to foster a prepared, resilient Alaska capable of meeting the needs of its communities and citizens in response to all-hazards events.

The Benefits of Joining Our Team:
Joining the DHS&EM team, you will be at the forefront of helping Alaskans impacted by emergencies while fostering a resilient and prepared community. This dynamic and fast-paced role involves time-sensitive decision-making and adaptability to ever-changing circumstances. At HS&EM believes in career growth and encourages cross training and skills advancement. You will also benefit from paid leave accrual, a variety of retirement options, and comprehensive medical, vision, and dental plans, ensuring you are well-supported both professionally and personally as you serve your community.

The Working Environment You Can Expect: DHS&EM is proudly located on Joint Base Elmendorf/Fort Richardson (JBER) surrounded by the natural beauty of the Arctic Valley where you can enjoy a three-mile paved walking/jogging trail and have access to an on-site café and no-cost fitness center at the Army National Guard Armory. You will have the opportunity to collaborate and engage with uniformed military members and fellow state employees, to accomplish our mission while maintaining a healthy work-life balance.

Who We Are Looking For:
We are interested in candidates who possess some or all of the following position specific competencies:

• Accountability:
  Holds self and others accountable for measurable high-quality, timely, and cost-effective results. Determines objectives, sets priorities, and delegates work. Accepts responsibility for own actions and decisions. Complies with established control systems and rules.
• Attention to Detail:
  Is thorough when performing work and conscientious about attending to detail.
• Computer
  
  Skills:
  
  Uses computers, software applications, databases, and automated systems to accomplish work.
• Flexibility:
  Is open to change and new information; adapts behavior or work methods in response to new information, changing conditions, or unexpected obstacles; effectively deals with uncertainty.
• Team Building:
  Inspires and fosters team commitment, spirit, pride, and trust. Facilitates cooperation and motivates team members to accomplish group goals.

Minimum Qualifications:

Six months of advanced clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer. OR Six months of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience.

Additional Required Information:
To qualify for this position, the incoming team member must be willing and able to occasionally travel to remote field sites using boats, small aircraft, and helicopters, and be prepared to work in varying weather conditions, in confined areas, and potentially be exposed to wildlife. Demonstrating your flexibility and experience with such environments will support your application.

Required documents due at the time of interview:

• If you are a current or former State of Alaska employee, provide your last two (2) performance evaluations or if you have never been employed with the State, please provide three (3) professional letters of recommendation if evaluations are unavailable.
• Three (3) professional references we may contact by phone (must include position titles, and your current supervisor and one former…