Administrative Assistant ; PCN

Job Title

The Department of Natural Resources, Division of Division Name, is recruiting for a Job Title in Location! This position is open to Alaska Residents only. Please check our residency definition to determine if you qualify.

What You Will Be Doing:

The Administrative Assistant 1 works independently to provide administrative support across customer service, personnel, payroll, recruitment, travel coordination, equipment maintenance, small-office procurement, and the adaptation of internal processes to meet the division's needs. This position serves as the first point of contact for the Division, greeting visitors from the public and other State agencies and directing them to the appropriate staff member and location within the Division of Oil and Gas.

Mission and Values/Culture:

The mission of the Department of Natural Resources is to develop, conserve, and enhance natural resources for present and future Alaskans. The Division of Oil and Gas strives for a diverse and inclusive workforce where safety and well-being are paramount, and employees at all levels promote a culture in which everyone is valued, treated equitably, and respectfully.

Benefits of Joining Our Team:

The Division of Oil and Gas administrative support team is committed to empowering each team member in a collaborative, mutually supportive environment. We foster both personal and professional growth by providing meaningful opportunities for learning and development. Our office offers a fast-paced, team-oriented atmosphere with a strong focus on delivering exceptional customer service. Although this position does not telework, it may be eligible for an altered workweek.

The Working Environment You Can Expect:

The position is located on the 11th floor of the Atwood building. Our office is located in the heart of downtown Anchorage, within walking distance of eateries, local shopping, and the Coastal Trail.

We Are Looking For A Candidate Who Possesses The Following Position-Specific

Competencies:

• Flexibility:
  Is open to change and new information; adapts behavior or work methods in response to new information, changing conditions, or unexpected obstacles; effectively deals with ambiguity.
• Computer
  
  Skills:
  
  Uses computers, software applications, databases, and automated systems to accomplish work.
• Interpersonal
  
  Skills:
  
  Treats others with courtesy, sensitivity, and respect. Considers and responds appropriately to the needs and feelings of different people in different situations.
• Oral and Written Communication:
  Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.

Six months of advanced clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer. OR Six months of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience;

150 hours of vocational education are equal to one month of experience.) Special

Note:

Examples of advanced clerical experience include:

-Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.

-Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL).

Please read the information below carefully. At the time of the interview, please ensure that you provide the following materials. Failure to do so may result in loss of consideration. Required documents include:

• Three professional references with daytime phone numbers, one being a current/former supervisor
• Copies of your two most recent evaluations.

Application Notice:

You can ONLY apply for this position through the Workplace Alaska website or by submitting a paper application. Instructions for applying are available on the Workplace Alaska

How to Apply

webpage. Your application must be received by 5:00 p.m. Alaska Standard Time on the closing date.

Supplemental Questions:

For your application to be…