Administrative Assistant

Clitheroe Men's Residential Center
Anchorage, AK 99503, USA

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by love for God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Administrative Assistant

Salvation Army Clitheroe Center

Men’s Residential Clinical Manager

Full-Time/ 40 hours per week;
Non-Exempt

Under general supervision of the Men’s Residential Clinical Manager, the Administrative Assistant provides clerical assistance to the Executive Director, Men’s and Women’s Residential Clinical Managers, and residents, performing a variety of detailed and advanced administrative duties. Assignments are performed with some independence but in conformance with established office policies and guidelines.

• High school diploma or equivalency.
• Three years’ experience in a similar clerical position.
• One years’ experience in clerical and data entry work; proficiency in using general office equipment, Microsoft Office Suite, databases, Intergy, and report-generating programs.

• Knowledge of cross-cultural issues.
• Knowledge of peer support mentorship, advocacy, and recovery support.
• Understanding of trauma-informed care.
• Alaska driver’s license with acceptable criminal history and driving records.
• Ability to maintain a collaborative and cooperative work environment and to work with a minimum of supervision.
• Excellent verbal and written interpersonal and communication skills.
• Highly organized, detail oriented, and demonstrated ability to work harmoniously with peers, supervisors, clients, families, and visitors.
• Ability to complete multiple tasks, meet deadlines, observe confidentiality, remain self‑motivated, and work with a minimum of supervision.

• Understand, support, and promote the mission of The Salvation Army.
• Assist with written, verbal, and electronic communications, including handling appropriate client inquiries regarding treatment.
• Assist with researching and collecting information from various sources regarding day‑to‑day operations of the facility and providing data entry as directed.
• Prepare meeting minutes, routine reports, client billing, and Medicaid/SNAP application process for clients.
• Establish and maintain a strong information management system and perform data entry in a variety of applications.
• Maintain activity calendar, send acknowledgments to advisory committee for special events.
• Order supplies and handle invoices, attaching coding sheets for payment processing.
• Build and maintain positive professional relationships with all other disciplines within the organization.
• Keep accurate records of gift‑in‑kind work sheets, and correspondence as directed.
• Assist new employees with site orientation (phones, computer, and ).
• Attend staff meetings and complete required trainings.
• Complete forms for bank deposits, logs, finance reports, and make deposits to the bank as needed.
• Maintain petty cash safe and client moneys safe including deposits and withdrawals from safe with adherence to dual control policy.
• Adhere to all confidentiality regulations as well as 42 C.F.R., Part 2 and C.F.R., Parts 160 and 162 (HIPAA). Document client services in the electronic health records system.
• Maintain program employee competency files; assist management with processing confidential information including payroll and preparing employee related paperwork.
• Provide coverage of front desk and phones when directed.
• Perform other related duties as assigned.

Microsoft Office Suite required;
Intergy; working knowledge of integrated database applications and ability to use new software programs with basic training.

The work environment is located in a Residential treatment setting. The noise level is moderate.

Must be able to understand, follow and give both written and oral instructions. The employee must be able to use speech and hearing…