Receptionist, Administrative​/Clerical

Summary

The receptionist position provides excellent customer service with routine clerical support services to ensure adequate support to professional and management staff.

Location:

Anchorage, Alaska Office

Department:
Support

Status:
Non‑Exempt

Reports To:

Office manager

• Greets and directs visitors, and completes and issues all necessary documentation, including the creation of badges and guest lists.
• Handles telephone calls, monitors emails and mail, and processes overnight documents.
• Schedules appointments, handles catering needs, maintains calendars, and coordinates travel arrangements for the team.
• Ensures that meeting and conference rooms are reserved and that appropriate equipment is available for meetings.
• Operates office machines such as photocopiers, scanners, and voice mail systems.
• Stamps and sorts packages and mail and distributes them to appropriate parties in a timely manner to ensure proper routing.
• Maintains a tidy office area to ensure orderliness of the facility and manages supplies inventory by checking stock, anticipating needed supplies, placing and expediting orders, and verifying receipt of supplies.
• Undertakes general clerical duties and specific projects as required.

Other duties and projects as assigned.

• A high school diploma required with 3‑5 years of administrative experience.
• Ability to use discretion and maintain confidentiality.
• High level of organizational ability and ability to multi‑task.
• Ability to be proactive and work independently.
• Ability to work under tight deadlines.
• Detail‑oriented with good analytical skills.
• Professional demeanor.
• Proficiency with personal computers and Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and the ability to operate standard office equipment.
• Experience using UPS, Federal Express, or other online shipping applications.