Executive Assistant

Overview

About Fairweather

Fairweather is a trusted service provider in Alaska, delivering specialized solutions in remote and Arctic environments. Our mission is to support operations with safety, integrity, and excellence. We offer a dynamic and inclusive work environment, ensuring our employees are equipped with the tools and support needed for success.

• Competitive compensation and benefits package
• Supportive and collaborative work culture
• Opportunities for professional development and career growth
• Commitment to employee safety and well‑being

• Medical Coverage:
  Federal Employee Health Benefits (FEHB) plans, including medical, dental, and vision
• Retirement Plan: 401(k) up to 4% company match.
• Insurance:
  Short-term and long-term disability, life insurance, and voluntary supplemental coverage
• Employee Assistance Program (EAP):
  Free counseling and support services
• Paid Holidays:
  Observance of major federal holidays
• Flexible Spending Accounts:
  Health and dependent care options

Provide administrative support in order to ensure efficiency and effectiveness within the company’s office, especially pertaining to the President / GM of the company.

Fairweather, LLC Office
- Anchorage, AK

Monday through Friday, 8am-5pm

• Provide word‑processing, Excel spreadsheets, reports and administrative support
• Assist in the planning and preparation of meetings, conferences, and conference calls
• Manage Executive calendars, working closely with the President / GM
• Event coordination for meetings and special events
• Prepare meeting agendas and itineraries
• Credit Card reconciliation (maintaining receipts in an organized fashion)
• Generally, assist President / GM to be on time and effective

• Arrange payments for events, sponsor ships, and donations
• Coordinate company personnel travel arrangements, including airline, hotel, and ground transportation for all out‑of‑state travel and in‑state travel as needed
• Assist management team with various projects
• Perform other related duties as assigned by President / GM
• Provide break and vacation relief to Receptionist position

• High School Diploma (or GED or High School Equivalence Certificate)
• At least (3) years of experience as executive assistant
• Proficient in MS Word, Excel and Power Point
• Excellent customer service skills

The incumbent must have proficient knowledge in the following areas:

• Knowledge of administrative and clerical procedures and office administration
• Knowledge of computers and relevant software applications, including MS Office Suite
• Knowledge of email applications, such as Microsoft Outlook
• Knowledge of customer service principles and practices

The incumbent must demonstrate the following skills:

• Ability to anticipate and plan, manage proactively
• Represent Company and President well
• Abie to establish priorities, work independently, and complete work on time
• Service Orientation – Actively looking for ways to assist people, improve operations
• Effectively communicate over the phone, in person, and in writing
• Reliable and flexible
• Works well alone, a self‑starter
• Works well in teams, and able to establish good working relationships in a diverse population
• Computer skills including the ability to create and maintain spreadsheets, word processing, publishing, calendaring, emails, and PowerPoint programs at a highly proficient level utilizing MS programs:
  Excel, Word, Publisher, Outlook, and Power Point
• Ability to keep sensitive information and correspondence confidential

Physical Demands:
The Executive Assistant position is office‑based and requires attention to ergonomics.

Working Conditions:

The Executive Assistant may have to manage a number of projects at one time and may be interrupted frequently to meet the needs and requests of employees, staff, visitors, clients, contractors, and the general public, while maintaining a respectful and professional demeanor. The Executive Assistant will need excellent organizational and time and stress management skills

It is…