Accounting Operations Assistant

About Arcticom, LLC

Arcticom, LLC provides network and systems administration, enterprise architecture and resource planning, certification and accreditation, software design, programming, maintenance of telecommunications and land mobile radio equipment and systems, help desk support and IT transformation services among other services.

The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job. Other duties may be assigned. To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position. Applicants will be notified via phone or email within ten (10) business days of submittal.

• Acts as a point of contact for internal and external stakeholders, including clients and vendors.
• Collect, verify, and maintain accurate financial and operational data.
• Reconcile daily cash receipts and investigate discrepancies as needed.
• Prepare and process daily bank deposits in a timely manner.
• Review, code, and submit expense invoices in accordance with company policies and accounting procedures.
• Process daily invoices accurately and efficiently.
• Apply knowledge of Generally Accepted Accounting Principles (GAAP) to support accounting functions and maintain compliance.
• Establish and maintain new customer and vendor accounts within company systems.
• Maintain and update company databases, reports, and spreadsheets on the shared drive.
• Utilize strong mathematical and analytical skills to support accounting and administrative functions.
• Prepare and submit daily, weekly, and monthly reports.
• Perform a variety of office administration and clerical duties to support daily operations.
• Track and maintain essential business and financial data.
• Provide analytical support through data review, report analysis, and trend identification.
• Process and monitor Purchase Orders (POs) and project codes to ensure accurate job costing and expense allocation.
• Ensure accuracy, organization, and confidentiality of company records and financial information.
• Identifying areas for operational improvement and contributing to process innovation.

• Education Requirements:
  
  High school diploma or equivalent
• Level of Experience Requirements:
  Two years prior experience or relevant higher education
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency in MS Office Suite and data management software.
• Attention to detail and problem-solving skills.

• Understanding of office management systems and procedures.
• Certificates of qualifications in office administration or business management.

• Experience in all-in-one business management platforms.
• Previous experience in administrative or operations support roles.
• Knowledge of RF equipment, security systems and radio equipment.

• This position will not have supervisory responsibilities.

• This position is not subject to federal requirements regarding Department of Transportation “safety‑sensitive” functions.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this role. Employees must always maintain a constant state of mental alertness. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Primarily sedentary office work with possible lifting of up to 25lbs.
• Regularly required to stoop, kneel, and bend during work.
• Ability to sit for extended periods along with periodic standing and walking short distances.
• Proficien…