Administrative Assistant ; PCN

Administrative Assistant 3

The Department of Corrections, Division of Health and Rehabilitation Services, is recruiting for an Administrative Assistant 3 position for the Anchorage Central Office, located in Anchorage, Alaska. This position leads a team of administrative staff for the Department of Corrections, Division of Health and Rehabilitation Service. The position will be responsible for assisting and training teammates, as well as daily responsibilities in the following areas:

• Invoice payment processing & Reconciling.
• Payroll – to include new hire/resignation paperwork.
• Budget Tracking.
• Inmate Medical Claims Processing & Research & Other duties as assigned.

We are dedicated to providing essential care and to promoting health and rehabilitation; we are committed to a culture of professionalism, quality and safety. We seek applicants who are interested in furthering the HARS Mission and who will strive to uphold the Division's Core Values of Respect, Integrity, Compassion, Teamwork and Safety.

Working for the Department of Corrections, Health and Rehabilitation Services, you will be joining a team of highly competent professionals who work together to support the Division's mission. This position will provide you with opportunities for professional growth and advancement.

This position is located in the Atwood building in beautiful downtown Anchorage; covered parking at the Linny Pacillo parking garage is provided for employees. Beautiful views and downtown Anchorage amenities are just small perks.

We are interested in candidates who possess some or all of the following position specific competencies:

• Attention to Detail:
  Is thorough when performing work and conscientious about attending to detail.
• Leadership:
  Influences, motivates, and challenges others; adapts leadership styles to a variety of situations.
• Manages and Organizes Information:
  Identifies a need; gathers, organizes, and maintains information; determines its importance and accuracy, and communicates it by a variety of methods
• Teamwork:
  Encourages and facilitates cooperation, pride, trust, and group identity; fosters commitment and team spirit; works with others to achieve goals.
• Customer Service:
  Anticipates and meets the needs of both internal and external customers. Delivers high-quality products and services; is committed to continuous improvement.

One year of experience performing journey-level technical duties in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 2, Accounting Technician 2, Human Resource Technician 2, and similar classes with the State of Alaska or the equivalent with another employer. OR Two years of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year).

OR Two years of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer. OR Two years of any combination of post-secondary education, vocational education, and/or entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement.

(Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.) The required experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.

• Calculating or auditing timesheets, including a variety of standard premium pays such as overtime, shift differentials, hazard, recall, and standby; reviewing and correcting calculations and coding completed by other staff; coordinating the notification of employees and supervisors of entitlements and obligations.
• Determining which of several accounts, journals, and ledgers are affected by a transaction and certifying entry or adjustment; and reconciling subsidiary account balance with control ledgers--for example, encumbrance, accounts receivable balance, project balance, and authorized balance.
• Purchasing supplies, materials, and equipment through vendors on the open market, contract awards and/or other standard forms of purchasing; preparing and processing documents in the receipt, issuing, and transferring of goods; expediting the flow of goods from vendor to user.

• Assisting in the preparation of reports reflecting the examinations made, discrepancies noted, and the corrective entries required for adjusting accounts. Assisting with the implementation of corrections.
• Verifying the accuracy and…